What are the responsibilities and job description for the Real Estate Office Administrator position at Neptune Associates LLC?
ABOUT THIS JOBNeptune Associates is looking for a talented, creative, analytical and highly motivated Real Estate Office Administrator to join the Lynbrook, Long Island Office of its Real Estate Group. The Real Estate Group is responsible for managing a real estate portfolio that includes retail, office, medical, housing cooperatives and multi-family assets in and around New York State.ABOUT NEPTUNE ASSOCIATESNeptune Associates is a fully integrated real estate property management company, whose principals have managed a diversified portfolio of real estate over the past four decades, including medical facilities, office buildings, retail centers, housing cooperatives and multi-family properties. Neptune Associates adds value to its portfolio by providing pro-active property management, construction expertise and dedicated leasing and sales agent to represent its properties. Its reputation for excellence is the result of decades of experience and accountability in the real estate industry.Job Requirements:Answering, screening, forwarding telephone calls and emails; handle all tenant requests and complaints;Coordinate and communicate with tenants, maintenance staff and vendors;Coordinate and communicate with property management and brokers;Manage calendar for appointments, deliveries, etc.;Responsible for tracking, processing and preparing tenant work orders;Utilize property management software to update tenant information & interactions;Ability to prioritize work based on office needs;Run reports;Responsible to maintain office equipment contracts, order & inventory office supplies;Organize file room and all filing;Provide administrative support as necessary including scheduling meetings, maintaining calendars, doing research and creating reports; andOther duties as needed.Required Experience/Skills:Strong customer service skills in dealing with tenants, vendors, brokers, etc.;Strong verbal, written and interpersonal communication skills;Strong time management, attention to detail and organizational skills;Experience with Microsoft Office (Word, Excel, Outlook, etc.);Experience with MDS & other property management software a plus;Ability to multi-task effectively while maintaining attention to detail;Experience with rent stabilization and emergency tenant protection laws a plus; andExperience with HPD, DHCR and Section 8, matters a plus.
Salary : $50,000 - $55,000