What are the responsibilities and job description for the Regulatory Compliance Officer position at NEPA WHOLESALE USA?
Benefits:
Location: West Palm Beach, FL (On-site)
Schedule: Monday – Friday (8:00 AM – 5:00 PM)
Job Type: Full-time
Job Summary
We are seeking a detail-oriented, highly analytical Regulatory Compliance Manager to oversee the legal and regulatory compliance of our inbound product inventory and multi-state distribution network. In this role, you will be the gatekeeper for products entering our supply chain, ensuring that all items including CBD, Hemp, Delta-9 THC, vaporizers, cigars, and alternative nicotine delivery systems strictly adhere to a complex, constantly evolving web of federal, state, and local regulations.
Additionally, you will manage our state-by-state licensing lifecycle and oversee all mandatory monthly reporting to ensure continuous, uninterrupted business operations.
Key Responsibilities
Inbound Product Verification & State Legality
- Free uniforms
- Health insurance
- Training & development
Location: West Palm Beach, FL (On-site)
Schedule: Monday – Friday (8:00 AM – 5:00 PM)
Job Type: Full-time
Job Summary
We are seeking a detail-oriented, highly analytical Regulatory Compliance Manager to oversee the legal and regulatory compliance of our inbound product inventory and multi-state distribution network. In this role, you will be the gatekeeper for products entering our supply chain, ensuring that all items including CBD, Hemp, Delta-9 THC, vaporizers, cigars, and alternative nicotine delivery systems strictly adhere to a complex, constantly evolving web of federal, state, and local regulations.
Additionally, you will manage our state-by-state licensing lifecycle and oversee all mandatory monthly reporting to ensure continuous, uninterrupted business operations.
Key Responsibilities
Inbound Product Verification & State Legality
- Review inbound shipments for compliance with state and local laws.
- Verify product legality in destination states and municipalities.
- Audit Certificates of Analysis (COAs) for hemp and cannabis products.
- Confirm Delta-9 THC levels remain below 0.3% federally.
- Verify heavy metals, pesticides, and solvents meet legal limits.
- Ensure vape products comply with the PACT Act and FDA PMTA requirements.
- Prepare and submit monthly and quarterly state compliance reports.
- File monthly PACT Act reports with state tobacco agencies.
- Manage track-and-trace systems such as Metrc and BioTrack.
- Ensure physical inventory matches state tracking records.
- Manage applications and renewals for multi-state licenses and permits.
- Maintain business registrations and compliance records across jurisdictions.
- Verify vendors and logistics partners hold active state licenses.
- Audit packaging and warning labels for regulatory compliance.
- Ensure compliance with Prop 65, FDA nicotine warnings, and state labeling laws.
- Maintain age-verification compliance for 21 products.
- Develop and update SOPs for receiving, quarantines, and recalls.
- Stop or flag non-compliant shipments immediately.
- 3–5 years of compliance experience in regulated industries.
- Experience in hemp, cannabis, tobacco/vape, pharmaceuticals, or supplements preferred.
- Strong knowledge of the 2018 Farm Bill, PACT Act, FDA tobacco rules, and state cannabis laws.
- Experience managing multi-state licenses and regulatory reporting.
- Ability to review and interpret laboratory COAs.
- Strong problem-solving and decision-making skills.
- Experience with compliance software and track-and-trace systems preferred.
- Ability to commute to West Palm Beach, FL
- Ability to maintain confidentiality and handle sensitive regulatory information.
- Must be authorized to work in the United States.
- Eligible for health insurance after 90 days of employment