What are the responsibilities and job description for the Operations Coordinator position at NEP Group, Inc.?
You might not know our name, but you’ve probably seen our work – on stage, on screen or on the field. Our technology solutions and unique Global Production Ecosystem empower content creators and rights holders to tell their stories in breakthrough ways. We’ve supported some of the world’s most watched productions and live events in sports, entertainment, concerts, festivals, film, TV and more. For over 40 years our clients have trusted us to deliver live production, live events, and virtual production solutions for them, anytime, anywhere. Put simply, we bring content to life.
Purpose
The Operations Coordinator supports the logistical and administrative needs of Business Operations, ensuring efficient coordination of events, travel, and resources across multiple racing series. This role facilitates seamless operational support, accurate scheduling, and effective communication between teams and stakeholders to ensure successful event execution.
Position Requirements
Operational Coordination & Support
This role is primarily based on-site to support the operational and collaborative needs of the Business Operations team. While flexibility for hybrid or remote work may be offered, such arrangements are discretionary and based on business needs, event schedules, and leadership approval. Regular on-site presence should be expected to ensure effective coordination and support.
Skills & Competencies
Purpose
The Operations Coordinator supports the logistical and administrative needs of Business Operations, ensuring efficient coordination of events, travel, and resources across multiple racing series. This role facilitates seamless operational support, accurate scheduling, and effective communication between teams and stakeholders to ensure successful event execution.
Position Requirements
Operational Coordination & Support
- Coordinate operational logistics for scheduled events across NASCAR, IMSA, and IndyCar series plus other clients/events (responsibilities may shift based on business needs).
- Enter accurate crewing information and maintain updated event schedules.
- Coordinate and confirm travel details and communicate itineraries and job-related information to staff in a timely manner for Engineers, Technicians, Drivers and Freelance engineers/techs.
- Assist in compiling and distributing production or event-related information (e.g., event books, documentation).
- Support financial tracking by maintaining event-related estimates and reconciling billing reports.
- Assist in reviewing event contracts for operational requirements and basic compliance needs.
- Document and track expenses with appropriate approvals, ensuring accuracy in reconciliations.
- Serve as a liaison between Business Operations, Field teams, and internal departments.
- Support logistics planning in coordination with internal partners and clients as directed.
- Participate in operational meetings and provide relevant updates to leadership and stakeholders.
- Maintain records related to operational tasks, including schedules, billing support, and event logistics.
- Track and report on missing or damaged equipment and follow up with necessary support teams.
- Assist with acquiring documentation for events (e.g., permits, passports) when needed.
This role is primarily based on-site to support the operational and collaborative needs of the Business Operations team. While flexibility for hybrid or remote work may be offered, such arrangements are discretionary and based on business needs, event schedules, and leadership approval. Regular on-site presence should be expected to ensure effective coordination and support.
Skills & Competencies
- Strong organizational skills with meticulous attention to detail.
- Experience with event logistics, coordination, or operational support preferred.
- Ability to manage multiple priorities and meet deadlines.
- Clear, professional communication skills to interact with diverse stakeholders.
- Adaptability and flexibility to support evolving business needs.
- Technical or Bachelors degree in Communications, Sports or Event Management, Business or related field desired, however a combination of education and experience will be considered.
- 3 years experience in Event Planning, Logistics and Project Coordination required.
- Crewing Experience is a plus
- Demonstrated knowledge of broadcast management, technology, equipment, facilities, and live production for major commercial and TV networks desirable.
- Demonstrated skills in professional communication and an ability to interact with a wide range of individuals.
- Attention to detail, exceptional organizational skills and the ability to multi-task and meet deadlines.
- Ability to deliver superior service and build lasting relationships by demonstrating NEP’s Core Values: innovative, one team, passion, and integrity