Division Coordinator - Orthopedics

Responsibilities will include but are not limited to:

• Administers onboarding logistics and requirements (through online portal) for visiting trainees from affiliate partners and casual and medical observers (international medical graduates).
• Interfaces with affiliate partners to coordinate preparation and delivery of onboarding requirements.
• Coordinates all aspects of the trainee application process including responding to inquiries, evaluating applications, reviewing, and verifying credentials, generating follow-up correspondence, and maintaining appropriate records.
• Assures house staff is appropriately licensed, insured, HIPAA trained, have appropriate immunization status, and comply with background check and drug screening.
• Serves as gatekeeper for approval for computer access and use of Medical Records.  Submit Epic requests for all house staff and coordinates scheduling of appropriate training on hospital systems.
• Responds to inquiries regarding student rotations, observer rotations, and other training issues and manages extensive correspondence via e-mail, telephone, and written correspondence.
• Maintains system of review of affiliation agreement and PLAs prior to expiration.
• Works in collaboration with the Practice Schedule role to create rotation schedules for all visitors and students to ensure clinic spaces are not overloaded.
• Collaborates with Surgical Practice Coordinators and physicians to ensure CV and physician activity is updated monthly.
• Collaborates with Operations Supervisor to ensure all provider licensure is tracked and renewed in a timely manner.
• Provides back-up to the other Division Coordinators or Surgical Practice Coordinators as needed.

Requirements

Associate's Degree (will consider equivalent years' experience and enrollment in degreed program)

One to three years of experience required