What are the responsibilities and job description for the Division Coordinator - Orlando, FL position at NemoursCareerSite?
Nemours is seeking a Division Coordinator in Orlando, FL.
The Division Coordinator assists leaders by providing administrative support. Handles situations requiring knowledge of the overall function of responsibility, the overall organization’s mission, structure, and culture. Acts as central point of contract for other departmental associates on departmental activities. Responds to inquiries and represents the leader in dealing with both internal customers as well as external contacts. Typical duties may include maintenance of budget records, setting up meetings with agendas, preparation of correspondence, etc. May be assigned special projects.
Essential Functions
- Guide and process all aspects of the clinical schedules of the providers within the assigned divisions. This includes but is not limited to:
- Building templates in the EPIC system and submitting to the enterprise templating team
- Completing and submitting call schedules for providers
- Submitting clinic cancellations, both planned and unplanned
- Coordinating surgical schedules with outlook schedules
- Assisting with the scheduling of Cardiac Surgeries, cardiac catheterizations, and electrophysiology studies
- Manage administrative leader’s schedules with consideration to priorities and time efficiency.
- Handle incoming calls with courtesy, provide assistance and information as needed, page physicians as appropriate for provider-to-provider line.
- Coordinate business travel including airline reservations, hotels, auto rentals and conference registrations for providers.
- Prepare correspondence (Word), reports (Excel) and PowerPoint presentations along with occasional project work for Division Chiefs and administrative leaders of the assigned divisions.
- Arrange all new hire processing and facilitate the on-boarding process for new hires
Requirements
High School Diploma
Minimum 3 years of job-related experience required.