What are the responsibilities and job description for the Administration Assistant position at NELLOS SPECIALTY MEATS?
Schedule: Full-Time
Hours: Monday through Friday, 8:00 AM – 4:30 PM
Additional Hours: Saturdays as needed
Position Summary
We are seeking a detail-oriented and organized Administrative Assistant to support our daily office operations. This role is ideal for someone who enjoys working in a fast-paced environment, has strong computer and customer service skills, and can effectively manage multiple tasks while maintaining accuracy and professionalism.
The Administrative Assistant will serve as a key point of contact for customers and team members while handling administrative, clerical, and data entry responsibilities that help keep operations running smoothly.
Essential Duties and Responsibilities
- Answer incoming phone calls and respond to customer inquiries professionally and courteously
- Monitor and respond to emails in a timely manner
- Assist customers with general questions and provide excellent customer service
- Schedule customer appointments and maintain calendars
- Log and update customer/product information within company systems
- Prepare and process customer invoices and orders
- Scan, organize, and file paperwork and digital records
- Perform quality assurance checks to ensure accuracy of processed orders
- Post announcements/advertisements on various Social Media Platforms
- Support daily office operations and assist with special projects as assigned
Qualifications
- Proficiency in Google Docs, Google Sheets, Microsoft Office, or similar document and spreadsheet software
- Computer proficiency
- QuickBooks experience preferred
- Social Media Platforms proficiency
- Previous retail and/or customer service experience preferred
- High school diploma or equivalent preferred
Skills Required
- Document and spreadsheet proficiency
- Data entry (invoicing, inventory logs, record keeping)
- Retail and customer service experience
- Strong computer and technology skills
- Ability to learn new software systems
- Problem-solving and critical thinking abilities
- Accuracy and attention to detail
- Strong verbal and written communication skills
- Organizational and time management abilities
- Ability to multitask and prioritize responsibilities effectively
- Professional, dependable, and customer-focused attitude
Work Environment
- Must provide own transportation
- Office-based position with frequent computer use
- Interaction with customers by phone, email, and in person
- Collaborative team environment requiring professionalism and reliability
Pay: $20.00 - $22.00 per hour
Benefits:
- Dental insurance
- Employee discount
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $20 - $22