What are the responsibilities and job description for the Residential and Commercial Properties Facilit position at Neighborhood Service Organization?
Position Title: Residential and Commercial Properties – Facilities Specialist
FLSA Classification: Exempt
Location: Central Office
Position Type: Full-Time
Reports to: Director of Reimbursement
EEOC Classification: Professional
Summary:
This position is responsible for Property Management operations including procedures, processes, and internal controls for maintaining the physical condition for property owned and leased by the organization for conducting business activities. Perform related duties as assigned by supervisor. Maintain compliance with all company policies and procedures and applicable rules and regulations of grantors. Models the Pillars and guiding principles of NSO at all times.
Responsibilities:
Primary Job Role:
- Management and property management related functions
- Vendor Management & Selection
- Monitor Maintenance and Grounds Crew Vendors
- Oversee Maintenance and Capital Improvement Projects
Primary Job Duty:
- Manage property management related functions:
- Manage maintenance of NSO residential and commercial properties. Includes managing and prioritizing all work order requests for maintenance at all units, evaluation of work proposals obtained from outside contractors by property management company, negotiation of terms and price and awarding of bids.
- Manage all auto vendors contracts including maintenance, assignment to programs, management of the fuel gas card accounts
- Verify contractors comply with NSO required standards for engaging in business (proper insurance and references required).
- Provide recommendations on repairs, maintenance, and capital improvements for each property to Unit Directors, including, ongoing interaction with Unit Directors regarding property related requests and decisions.
- Orchestrate move of all property plant and equipment as needed. Solicit and evaluate proposals from moving companies, negotiate terms and recommend contracts, coordinate, and supervise furniture and equipment moves between sites and to new sites, working closely with Unit Directors.
- Monitor services provided by vendors and provide final verification that work order request has been completed prior to payment to vendor.
- Oversee build out or capital improvements, as necessary.
- Schedule all required inspections to ensure compliance with funding source requirements and other accreditations standards.
- Maintain proper zoning and business use classifications for each site with the proper authority.
- Manage lease and sales of NSO commercial and residential properties.
Additional Job Duties
- Financial and Operational Activities:
- Direct the annual Fixed Asset Physical Inventory process at all units and central office for compliance with the annual audit; assist as needed to maintain the fixed assets inventory records for purposes of accounting and depreciating, including disposals, transfers among units, and fixed asset additions.
- Prepare check requests for all property and vehicle related expenses
- Purchasing
- Vendor management of property and auto vendors, purchasing of goods and services for the properties, including submission of purchase orders for these goods or services
- Fleet management –managing vehicles, this would include maintenance, assignment to programs, management of the fuel gas card accounts.
Other:
- Execute special projects and perform additional analyses as required by Chief Operating Officer and Executive Team.
- Oversee the purchasing, management, storage and distribution of all PPE equipment and supplies to each department within the organization
Candidate Requirements:
Education: Bachelor Degree in Business, Construction Management or related field with at least 3 years of property/facilities management experience, or 7 years of combined experience in construction, facilities maintenance, and property management.
Required Profesional Licensure: None, Contractor License is a plus
Minimum Required Experience: Demonstrated experience in purchasing, property management, business operations, facilities maintenance contract/supplier management.
Minimum 3 years of construction and/or facilities maintenance
Neighborhood Service Organization is an equal opportunity employer and values diversity in its workforce. We encourage applications from all qualified individuals, including those with diverse backgrounds and those with disabilities.