Fleet Compliance Specialist

Description

Job Summary: The Fleet Compliance Specialist ensures NEFCO’s vehicles and drivers adhere to all relevant regulations and company policies. They coordinate vehicle registrations, permits, insurance, and other compliance-related tasks, ensuring timely and accurate completion of required documentation. This role also involves monitoring and analyzing driver logs, driver qualification files, fuel reports, and telematics data in order to identify and elevate any areas of concern regarding compliance with local, state, and federal regulations like DOT and FMCSA. This position works most closely with the Fleet Compliance Manager. This position is intended to be a hybrid schedule, as required, out of NEFCO’s CT Headquarters.

Job Duties:

• Assist in onboarding of hires through Foley background site and through Foley DQF site.
• Communicate and work with recruiting on sending out hiring paperwork once all agree to hire potential driver. Maintain communication with branch manager about hiring process progress by driver.
• Maintain driver files and ensure compliance is kept; work with branch logistics managers to obtain proper paperwork.
• Log new drivers into database and maintain current driver roster.
• Proactively communicate expiring medical cards and drivers’ licenses.
• Enter new drivers into Geotab and help maintain the website. Monitor videos for driver issues and report them to management.
• Participate in driver safety training; ensure all drivers receive driver kits; recommend additional safety considerations
• Investigate and work to resolve compliance-related discrepancies
• Proactively request, maintain, and distribute insurance cards for entire fleet.
• Monitor the fuel card program; maintain and fix issues that occur throughout the day with transaction issues, lost cards and issuing cards for new vehicles. Promptly enter new drivers into the system for card usage.
• Audit and maintain Best Pass account.
• Log accidents into insurance portal. Ensure that all required information is provided by branch personnel within 24 hours
• Ensure the vehicle fleet maintenance, inspections, and DOT requirements are met and maintained company wide.
• Recommend changes to safety policies and procedures.
• Maintain the Safety & Training Manual
• Assist logistics managers and staff throughout the company to create and provide a safe working environment for all employees.
• Supply insurance, registration/titles, and cards for all vehicles throughout the fleet while working with insurance providers(s) to keep all records current.
• Investigate, track and analyze claims.
• Conduct monthly review of NEFCO’s Safe Driver Policy; recommend enhancements and communicate eligibility changes timely.
• Identify ways to minimize workplace injuries and accidents.
• Actively monitor fleet operations via the Geotab portal.
• Ensure driver completion of all assigned NEFCO trainings
• Collaborate with management to define, refine, and promote best practices.
• Operate on the premise of the Leader’s Safety Six protocol:
• 1. Don’t tolerate unsafe acts
• 2. Identify and fix unsafe conditions
• 3. Report EVERY incident
• 4. Conduct accident investigations
• 5. Communicate with manager & HR about incidents and subsequent investigations.
• 6. WALK THE TALK
• Other duties as assigned

Requirements

Qualifications:

• Previous experience in a Fleet Compliance related role
• A growing, working knowledge of DOT and FMCSA regulations
• Proficiency with Microsoft Office Suite
• Excellent interpersonal and communication skills
• Ability to (re)prioritize and multitask effectively
• Ability to learn and retain information quickly, and understand general upstream/downstream implications
• High drive for results and discipline in execution
• Ability to analyze data and report findings and recommendations
• An energetic, self-motivated approach to problem solving
• Ability to work independently as well as collaborate cross functionally
• A strong sense of urgency & bias for action