What are the responsibilities and job description for the Executive Personal Assistant position at NEEDS Center?
Executive Assistant - VVIP Family
Location: Primary Residence - United Arab Emirates (also includes Domestics and International Travel)
Schedule: Full Time, flexibility required
Confidentiality Level: Highest / NDA required
The Executive Assistant (EA) will provide comprehensive administrative, logistical, and lifestyle support to a high profile VVIP family from UAE. This role requires exceptional professionalism, discretion, attention to detail, and the ability to anticipate needs before they arise. The EA will act as a primary point of coordination between the family, extended family, household staff, vendors, guests, the Private Office, and international contacts.
This position is based in United Arab Emirates and you will live there full time, along with international travel.
Key Responsibilities
Administrative and Office Management
- Manage an active and dynamic schedule across multiple time zones
- Coordinate high-level meetings, appointments, and private events
- Prepare confidential correspondence, reports and briefing documents
- Handle personal and business communications on behalf of the family and main principal
- Manage records, documents and reports.
Lifestyle and Personal Supports
- Oversee personal errands, gifting, luxury brand arrangements and bespoke requests
- Coordinate medical and wellness appointments
Household & Staff Coordination
- Liaise between the family and household staff (drivers, nannies, chefs, butlers, security)
- Ensure smooth execution of household operations across multiple residencies
- Support event planning for intimate gatherings and large-scale functions
Confidentiality
- Uphold strict privacy standards and information- control protocols
- Work in alignment with Private Office to main discretion
- Handle sensitive information with complete confidentiality and professionalism
Qualifications
- Excellent written and verbal communication
- Demonstrated ability to manage complex logistics and last-minute changes
- High level of emotional intelligence, cultural sensitivity and discretion
- Tech savvy (Microsoft Office, iPhone, scheduling tools, mobile apps)
- High level of professional etiquette
- Ability to work in a fast moving, 24/7 environment with flexibility
- Ability to live in the United Arab Emirates and travel internationally
- Valid Passport
- Bachelor’s degree preferred; equivalent experience considered.
Key Competencies
- Anticipatory thinking - understands the needs before they arise
- Organization and multitasking - able to juggle multiple priorities under pressure
- Discretion – the highest level of confidentiality and loyalty
- Adaptability - comfortable with rapid schedule changes and high expectations
- Communication - professional, clear and culturally aware
- Problem-solving - resourceful, solution-orientated, and calm under stress
- Professional presence - polished, diplomatic, and trustworthy
Additional Information
- Residency in United Arab Emirates provided
- Accommodations Provided