Executive Assistant (International)

Executive Assistant - VVIP FamilyLocation: Primary Residence - UAE (includes Domestics and International Travel)Schedule: Full Time, flexibility requiredConfidentiality Level: Highest / NDA requiredThe Executive Assistant (EA) will provide comprehensive administrative, logistical, and lifestyle support to a high profile VVIP family. This role requires exceptional professionalism, discretion, attention to detail, and the ability to anticipate needs before they arise. The EA will act as a primary point of coordination between the family, extended family, household staff, vendors, guests, the Private Office, and international contacts.Key Responsibilities Administrative and Office Management Manage an active and dynamic schedule across multiple time zonesCoordinate high-level meetings, appointments, and private eventsPrepare confidential correspondence, reports and briefing documentsHandle personal and business communications on behalf of the family and main principalManage records, documents and reports.Lifestyle and Personal Supports Oversee personal errands, gifting, luxury brand arrangements and bespoke requestsCoordinate medical and wellness appointmentsHousehold & Staff Coordination Liaise between the family and household staff (drivers, nannies, chefs, butlers, security)Ensure smooth execution of household operations across multiple residenciesSupport event planning for intimate gatherings and large-scale functionsConfidentiality Uphold strict privacy standards and information- control protocolsWork in alignment with Private Office to main discretionHandle sensitive information with complete confidentiality and professionalismQualifications Excellent written and verbal communicationDemonstrated ability to manage complex logistics and last-minute changesHigh level of emotional intelligence, cultural sensitivity and discretionTech savvy (Microsoft Office, iPhone, scheduling tools, mobile apps)High level of professional etiquetteAbility to work in a fast moving, 24/7 environment with flexibilityAbility to live in the UAE and travel internationallyValid PassportBachelor’s degree preferred; equivalent experience considered.Key Competencies Anticipatory thinking - understands the needs before they ariseOrganization and multitasking - able to juggle multiple priorities under pressureDiscretion – the highest level of confidentiality and loyaltyAdaptability - comfortable with rapid schedule changes and high expectationsCommunication - professional, clear and culturally awareProblem-solving - resourceful, solution-orientated, and calm under stressProfessional presence - polished, diplomatic, and trustworthyAdditional Information Residency in UAE providedAccommodations Provided#NEEDS