Legal Assistant

Criminal Legal Assistant

Position Overview

At Needham Glenn Law our legal assistant team is the primary point of contact between clients and the attorneys. We employ one legal assistant and one office manager that also maintains a role as a legal assistant in our Long Beach, Washington office. This position would require a person be present on-site for this job.

This position provides critical administrative and legal support to our attorneys, helping ensure cases, client matters, and court deadlines are handled efficiently, while also helping to provide critical communication to both the attorneys and the clients. This role involves managing client communication, preparing legal documents, organizing and setting up case files, and supporting the litigation process from intake through trial.

Key Responsibilities

The following responsibilities help summarize the qualifications and skills needed for persons interested in this position. Essential Duties and Responsibilities

· Answer phones and greets visitors, gives general information, takes messages, and schedules appointments.

· Operates all general office equipment and serves as the primary office position expected to be on-site during main office hours to assist the public in providing detailed information about services, assisting in resolving public inquiries, or answering general questions.

· Establishes and maintains filing and record keeping systems.

· Utilizes software to generate memos, letters or other documents, ensuring accuracy, proper formatting, and proofreading.

· Performs routine data entry.

· Handles incoming and outgoing mail.

· May perform errands such as picking up and delivering legal documents and filings or office supplies primarily over the lunch break.

· Computes and processes client payments in accordance with office procedures.

· Sets up and maintains client based files, gathers and inputs data relevant to those files, retrieves information, and generates updates to those files

· Manage client intake and schedule consultations and appointments.

· Maintain client confidentiality and handle sensitive information appropriately.

· Reviews and improves office work processes and recommends changes as needed.

· Draft legal documents and court pleadings from templates with a high degree of accuracy for review by attorneys for use in court.

· Assist attorneys in trial preparation, including compiling evidence and coordinating discovery, scheduling witness interviews, coordinating the flow of information and appointments with investigators and experts.

· Communicate with court staff to confirm court dates, schedule hearings, and process related notices.

· Serve as a notary when required.

· Be cross-trained in intakes across additional areas within the firm’s practice areas such as personal injury, estate planning, and probates

· Assume primary office duties when staff is on leave

· Performs other duties as assigned.

Education and Experience

· High School Diploma or equivalent

· Two ore more years of experience in an office environment with general office support responsibilities, including experience providing information and assistance to members of the public

Required Skills

To perform this job successfully, an individual must meet the minimum qualifications listed below. These qualifications are representative of the knowledge, skill and/or ability required to perform this job:

· Proven ability to build respectful working relationships with co-workers.

· Effective oral and written communication skills.

· Ability to operate a variety of office equipment.

· Ability to create and maintain organized filing systems.

· Effective customer service skills.

· Accuracy in maintaining records.

· Knowledge of office practices, business English, spelling, punctuation, and formatting.

· Ability to process payments and perform basic math calculations.

· Ability to interpret and apply program information applicable to work decisions and communicating information to others.

· Ability to work independently and make appropriate decisions.

· Strong organizational skills with the ability to manage multiple files simultaneously.

· Attention to detail and ability to produce error-free legal documents.

· Basic understanding of legal terminology and litigation processes.

· Proficiency with computer applications, document management, and information

· retrieval systems.

Computer/Software Skills

Needham Glenn Law operates a local area network in a Windows based environment. Proficient computer skills necessary to operate the following software

· Microsoft Word.

· Microsoft Outlook.

· Microsoft Excel.

· Adobe Acrobat.

· Quickbooks.

· Microsoft Explorer.

· Document Filing and Management software.

Certificates, Licenses and Professional Requirements

· Must possess a valid State of Washington driver’s license.

· Must agree to a background check.

· Must be willing to obtain and serve as a Notary Public.

· Open to ongoing training for evolving regulations, legal or bookkeeping practices, and other job-related skills.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable

accommodations may be made to enable individuals with disabilities to perform the essential functions.

· Frequent use of hands for handling objects, tools, or controls.

· Ability to communicate effectively in person and in group settings.

· Occasional driving responsibilities.

· Ability to work at desk, sitting or standing, for extended periods.

· Ability to lift and carry up to 30 pounds on occasion.

Work Environment

Work is generally performed indoors in an office environment, but may include travel to a variety of locations throughout the County on an as-needed basis. In some instances employees may be required to deliver items and travel to meetings. Office tasks require significant periods of spent working at a personnel computer.

Salary and Benefits

· This is a part time/hourly paid position requiring at least 3 days per work week

· Salary range is DOE

· This position comes with a health insurance premium reimbursement benefit

· 401K option

· 2 weeks vacation and eligible after probationary period

• · Paid sick leave pursuant to Washington State Law

Pay: $23.00 - $27.00 per hour

Benefits:

• 401(k)
• Flexible schedule
• Health insurance
• Opportunities for advancement
• Paid sick time
• Paid time off

Work Location: In person

Salary : $23 - $27