What are the responsibilities and job description for the Administrative Specialist – Public Health position at Nebraska Department of Health and Human Services?
Company Overview
Join a dedicated team making a difference for the citizens of Nebraska. As an Administrative Specialist with the Public Health Licensure Unit Support Team, you’ll play a key role in supporting health licensing processes and delivering exceptional service to licensees. This position directly contributes to public health and safety by managing financial transactions, ordering supplies, processing drug and alcohol testing permits, assisting with licensee compliance monitoring, and providing high-quality customer support.
What We Offer:
156% state-matched retirement contribution
13 paid holidays
Generous leave benefits
Tuition reimbursement
Public Service Loan Forgiveness (PSLF)
79% employer-paid health insurance
Dental and vision coverage
Employer-paid $20,000 life insurance
Career growth opportunities
Summary
We are seeking an Administrative Specialist to join our team at the Nebraska Department of Health and Human Services. This role is crucial in supporting our operations by managing administrative tasks efficiently, ensuring that our team can focus on delivering high-quality services to Nebraskans.
Job Responsibilities
In this dynamic and impactful role, you will:
- Process a variety of financial documents, including journal entries, invoices, inter-agency fund transfers, and reimbursement forms.
- Coordinate the onboarding process for new occupational licensing board members.
- Support compliance monitoring for licensees placed on disciplinary action.
- Coordinate and issue alcohol testing permits.
- Assist with managing high volumes of incoming and outgoing mail and respond to public inquiries by phone and email.
- Assist licensees during renewal periods and support customer service functions.
- Coordinate onboarding and offboarding teammates.
- Order and track office supplies, phones and specialty items as needed.
- Contribute to the development and implementation of a new License Information System.
- Participate in special projects, data tracking, and the creation of presentations.
Qualifications
Minimum Qualifications: Coursework/training or experience in public contact, customer service, and/or performing and applying office/clerical support procedures, including the use of a personal computer, associated software, and office equipment.
Preferred Qualifications:
- One year of post-high school coursework or experience in:
- Administration, office management, accounting, or finance
- Policy analysis, operations research, or program evaluation
- Fields related to public health, licensing, or government operations
Knowledge, Skills & Abilities
- Strong organizational and multitasking abilities
- Excellent written and verbal communication skills
- Ability to manage sensitive information with confidentiality and professionalism
- Customer-focused mindset with problem-solving skills
- Proficiency in Microsoft Office Suite and other administrative software
Job Type: Full-time
Pay: $18.81 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Employee discount
- Flexible schedule
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Professional development assistance
- Retirement plan
- Tuition reimbursement
- Vision insurance
Schedule:
- 8 hour shift
- Weekends as needed
Ability to Commute:
- Lincoln, NE 68508 (Required)
Ability to Relocate:
- Lincoln, NE 68508: Relocate before starting work (Required)
Work Location: In person
Salary : $19
