Administrative Assistant Front Office

Administrative Assistant Front Office

The ND Department of Trust Lands: manages the permanent educational trust funds and assets under the Board of University and School Lands control. The Department consists of 33 fulltime team members managing approximately $11 billion in assets including our trusts and funds, 706,600 surface acres, and more than 2.5 million mineral acres. Learn more at: Home | Trust Lands

Hiring Salary Range: $48,000 to $55,200 range annually ($4,000 - $4,600)

Position Location: Trust Lands Office, Bismarck, ND

We are seeking a reliable and detail-oriented Front Office Administrative Assistant to join our team. This position plays a key role in managing day-to-day front office operations with a strong focus on cash handling, bank deposits, and customer service. The ideal candidate is personable, organized and trustworthy, with the ability to give high attention to accuracy. Responsibilities will expand over time to align with the successful candidate's strengths.

In this position you will:

• Prepare and accurately process daily bank deposits
• Ensure all cash handling procedures follow internal policies and compliance guidelines
• Maintain secure records of all financial transactions
• Provide front office support including answering phones, greeting visitors, and managing incoming mail
• Assist with customer service inquiries in a professional manner
• Perform general administrative tasks including proper records and data management
• Work with the accounting and revenue compliance departments to coordinate discrepancies or process improvements
• Ensure all cash handling procedures follow internal policies and compliance guidelines

To thrive in this role, you must be flexible, and detail oriented in your daily tasks, be a strong communicator, possess solid decision-making and organizational skills, as well as the ability to prioritize multiple tasks while maintaining accuracy in your work. Work is expected to be performed in a proactive manner, with a high degree of professionalism and integrity. Must have strong administrative sills, with the ability to adapt to changing needs and priorities.

The ND Department of Trust Lands offers an excellent benefit package, including an employer paid family health insurance plan, comprehensive retirement plan; dental, vision, & life insurances plans; paid vacation, sick leave, holidays & more. Visit. Team ND Benefits | Office of Management and Budget North Dakota

Minimum Qualifications:
A related Associate degree or two years of administrative work experience
Excellent interpersonal, verbal, and written communication skills.

Application Procedures:
Apply online at the Team ND Careers site: www.nd.gov/careers submitting all required information before 11:59 PM on the posted closing date.

The following must be uploaded to the application when at the time it's submitted:

• Resume
• Cover Letter
• A Reference List Containing 3 professional references & Contact Information

Applicants must be legally authorized to work in the United States. The Department of Trust Lands does not provide sponsorships. The successful candidate will be required to complete a satisfactory criminal background check. For questions, please contact Catelin Newell at cnewell@nd.gov or 701-328-2810. If accommodation or assistance is needed in the application or interview process, please contact Lynn Burgard at lyburgard@nd.gov or 701-328-4737.

About Team ND:
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Equal Employment Opportunity:
The State of North Dakota and this hiring agency do not discriminate on the basis of race, color, national origin, sex (including sexual orientation and gender identity), genetics, religion, age or disability in employment or the provisions of services and complies with the provisions of the North Dakota Human Rights Act.

As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. Sect. 23-12-10.