Executive Assistant

About IMG Academy

IMG Academy is the world’s leading sports education brand, providing a holistic education model that empowers student-athletes to win their future while preparing them for college and for life. IMG Academy has been nationally recognized by organizations including Sports Business Journal, USA Today, and the Best and Brightest Companies to Work For for its workplace culture, innovation, and commitment to developing people both on and off the field.

IMG Academy provides growth opportunities for student-athletes and partners through an innovative suite of on-campus and online experiences:

• Boarding school and camps, delivered on a state-of-the-art campus in Bradenton, Florida
• Online coaching through IMG Academy , focused on personal development through the lens of sport and performance
• Online college recruiting through NCSA College Recruiting and SportsRecruits, providing industry-leading recruiting education, tools, and access to a network of more than 40,000 college coaches for student-athletes, families, club coaches, and event operators
• Elevate by IMG Academy, a performance and personal development solution that delivers mindset, leadership, and wellbeing programming to schools, colleges, and organizations through a combination of digital content and immersive experiences
  
  

Position Summary

This is a high-impact, high-visibility role providing strategic and administrative support to the Chief Executive Officer (CEO) and Chief Financial Officer (CFO) at IMG Academy. The Executive Assistant serves as a critical partner in maximizing executive effectiveness by managing complex priorities, coordinating high-stakes engagements, and acting as a trusted liaison to internal leaders, external partners, and board-level stakeholders.

This role requires exceptional judgment, discretion, and attention to detail, along with the ability to anticipate needs, streamline operations, and proactively support both day-to-day execution and longer-term priorities. The ideal candidate thrives in a fast-paced, high-performance environment and operates with professionalism, adaptability, and a solutions-oriented mindset.

Position Responsibilities

• Manage complex and dynamic calendars, including internal and external meetings, strategic planning sessions, and high-priority engagements
• Coordinate domestic and international travel logistics, including detailed itineraries, accommodations, transportation, and expense reporting
• Serve as a strategic partner to the CEO and CFO by anticipating needs, identifying potential challenges, and proactively supporting day-to-day operations
• Draft, edit, and prepare executive-level communications, presentations, talking points, and reports
• Handle highly sensitive and confidential information with the utmost integrity and discretion
• Track, prioritize, and help drive execution of key deliverables and follow-ups across cross-functional teams
• Lead planning and execution of board and executive-level meetings, including end-to-end event logistics (venue coordination, catering, materials preparation, IT alignment, and on-site support)
• Manage board-related logistics and governance coordination, including travel, materials distribution, and board platform administration
• Coordinate executive engagement opportunities, including conferences, speaking engagements, media, and podcasts
• Oversee logistics for internal meetings and key campus engagements, ensuring seamless execution and alignment across stakeholders
• Support daily transportation logistics for executives, including scheduling and coordination for on-campus movement and external travel needs
• Serve as the primary point of contact for executive visitors, managing end-to-end experience and logistics
• Represent the CEO/CFO office with professionalism and responsiveness in all communications
• Execute special projects and additional responsibilities as assigned
• Ensure adherence to all company policies, procedures, and business ethics standards
  
  

Knowledge, Skills, And Abilities

• Bachelor’s degree required
• 3 years of executive or senior-level administrative support experience
• Strong organizational and time management skills, with the ability to manage multiple priorities
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite (PowerPoint, Word, Excel)
• Strong interpersonal skills and ability to build relationships across teams
• Demonstrated ability to handle confidential information with discretion
• Detail-oriented, proactive, and adaptable
  
  

Preferred Skills

• Bachelor’s degree in Business Administration, Communications, or related field
• Experience in sports, education, or corporate environments
  
  

Background Requirements

• Requires a background check upon offer
  
  

Benefits

As a full-time member of our team, you will enjoy a comprehensive offering listed below. Connect with your talent acquisition specialist to learn more about benefits for our part-time roles.

• Comprehensive Medical, Dental and Vision
• Flexible Spending Account and Health Savings Account options
• 401k with an Employer Match
• Short Term and Long Term Disability
• Group and Supplemental Life & AD&D
• Gym Discount Program
• Pet Insurance
• Wellbeing Program
• and more!
  
  

Don’t meet every single requirement? We are dedicated to building a diverse, inclusive, authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Get To Know Us Better

www.ncsasports.org

www.ncsasports.org/careers

NCSA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.