Administrative Assistant - Part Time

ADMINISTRATIVE ASSISTANT

Are you looking for a part-time opportunity to showcase your exceptional administrative skills? Have a knack for creating an efficient and vibrant workplace? If so, this opportunity is tailor-made for you. Become an integral part of our firm by joining the NCE team as an Administrative Assistant. You will manage and perform various office duties to ensure smooth operations and a welcoming environment. You will work from our Orange County office, take the front desk lead, and provide office support. Key attributes include excellent organizational skills, detail-orientated, thriving in a dynamic workplace, and enjoying a productive and welcoming workplace. If this describes you, we want you on our team!

Responsibilities

• Work an average of 8 hours per day, 2-3 days per week.
• Welcome and direct visitors and guests, ensuring a positive and professional experience.
• Operate the telephone system efficiently, ensuring all calls are transmitted clearly and promptly.
• Handle incoming and outgoing mail, documents, and messages, ensuring proper distribution to staff members.
• Accounting support (i.e., run check deposits, company purchases, maintain PO binder)
• Assist in the preparation, production, and distribution of correspondence, reports, training materials, and proposals.
• Ensure accuracy and timely delivery of office documents and materials.
• Support the administration of special activities as assigned by management.
• Perform various tasks and duties such as conference registrations, travel arrangements, meeting facilitation, and business development support.
• Maintain organized and efficient work areas to promote productivity.
• Monitor and manage office and copier supplies, and general office inventory.
• Interface with property management to address any facility-related needs.
  
  

Minimum Qualifications

• High school diploma or equivalent, with at least five (5) years of relevant experience, or a college graduate in administration or a related field.
• Proficiency in all MS Office software.
• Knowledge of administrative systems and processes.
• Demonstrated ability to provide exceptional service to a diverse group of managers and staff professionals.
• Capable of working in a team environment with excellent interpersonal skills.
• Present a professional image, display enthusiasm, maintain a positive demeanor, reliable and punctual, and possess the ability to take on administrative and supervisory tasks.
  
  

Desired Qualifications

• Bachelor's Degree and at least two (2) years of progressively responsible experience in an administrative or related field.
• Alternatively, any equivalent combination of training, education, and experience demonstrating the ability to perform the duties of the position.
  
  

Working Conditions

This position is based in an office environment and involves sitting, standing, lifting, talking, corresponding, and typing. Light travel may be required for office duties, pick-up, and delivery.

Salary range: $30 per hour. Up to 30 hours per week for the first 3 months after employment with the option of full time after a 3-month evaluation period.