What are the responsibilities and job description for the Human Resource Assistant position at Ncb Management Services Inc?
Position Overview:
The HR Administrative Assistant supports the Human Resources Department by performing a variety of administrative tasks. This role involves maintaining employee records, assisting with payroll and benefits administration, coordinating recruiting efforts, and ensuring compliance with company policies. In this role the HR Administrative Assistant will be organized, detail-oriented, and capable of handling highly confidential information with discretion.
Key Responsibilities:
Administrative Support:
- Provide administrative support to the HR department, including scheduling meetings, maintaining calendars, and organizing files.
- Handle incoming and outgoing communications, including phone calls, emails, and mail.
Employee Records Management:
- Maintain and update employee records and files, ensuring accuracy and compliance with legal requirements.
- Assist with the onboarding and offboarding processes, including preparing necessary documentation.
Payroll and Benefits Administration:
- Support payroll processing by verifying timesheets and data entry.
- Assist in administering employee benefits programs, including health insurance and retirement plans.
Recruitment Support:
- Post job openings, screen resumes, and coordinate interviews.
- Assist in the preparation of offer letters and employment contracts.
HR Policy Implementation:
- Help ensure compliance with company policies and procedures.
- Assist in the development and updating of HR policies and employee handbooks.
Training and Development:
- Coordinate training sessions and workshops for employees.
- Maintain training records and track employee development programs.
Employee Relations:
- Serve as a point of contact for employee inquiries and provide assistance as needed.
- Support conflict resolution and maintain a positive work environment.
HR Reporting:
- Prepare HR-related reports and metrics for management review.
- Assist in analyzing data to improve HR processes and initiatives
Event Coordination:
- Help plan and organize company events, meetings, and conferences.
General Office Tasks:
- Perform general administrative tasks, such as filing, scanning, and data entry.
- Assist with special projects and initiatives as required.
Qualifications:
Education:
- High school diploma or equivalent required
- aPHR (Associate Professional Human Resources) Certification Preferred
Experience:
- Previous administrative or HR experience required.
Skills:
- Excellent organizational and multitasking abilities.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Attention to detail and accuracy.
- Ability to handle confidential information with discretion.
- Strong interpersonal skills and the ability to work well in a team environment.
- Professional demeanor and positive attitude.
