Assistant Coordinator of Championships and Alliances, Operations

Job Function:  General coordination of the administrative requirements of selected championships and assistance with the administration of other sport committees as needed; as well as project/core service duties as assigned.

Job Responsibilities    

• Administer duties for assigned championships and sport committees, including updating various membership, committee and host manuals, and preparing and disseminating communications to committee members, hosts, membership, and the general public.
• Act as liaison for Short’s Travel for committee meetings and championships.
• Support championship manager for assigned sports, including all championship selections.
• Assist with the preparation of various meetings (selections, committee meetings, staff meetings), preparing agendas, meeting materials, including PowerPoints, research and other specific information.
• Assist with posting of documentation and information on the NCAA.org website.
• Administer departmental duties and responsibilities, including assistance to membership and general public pertaining to assigned championships, correspondence to internal and external contacts, and file maintenance and task assignments in SharePoint.
• Correspond (writing, telephone, videoconference) with administrators, coaches, student-athletes, officials, parents and the general public regarding various topics related to the NCAA and NCAA championships.
• Serve as the department’s point person for various vendor relationships and related processes with internal staff, as assigned.
• Other duties as assigned.

Job Requirements      

• Education Required:   High school diploma or equivalent.  
• Project management experience. Ability to create complex documents in Word, Excel and PowerPoint from concept to final production.
• Excellent data management skills.
• Extensive experience with SharePoint.
• Excellent office skills, including accurate typing, word processing experience and ability to operate various office equipment.
• Excellent communication skills/etiquette.
• Estimated Travel Required: None
• This position will be based out of the national office in Indianapolis, Indiana.  Current work environment is hybrid; 2 days in the office and 3 days are remote.

Key Competencies

• Attention to Detail: Allocates cognitive resources to achieve thoroughness and accuracy when accomplishing tasks, no matter how small or large.
• Effective Communication: Can exchange ideas, thoughts, opinions, knowledge, and data so that the message is understood with clarity and purpose.
• Self-Management: Takes responsibility of one’s behavior, work, priorities, and time management accordingly.
• Stakeholder Focus: Is dedicated to meeting the expectations and requirements of internal and external stakeholders, gets first-hand stakeholder information and uses it for improvements in products and services, acts with stakeholders in mind, establishes and maintains effective relationships with stakeholders and gains their trust and respect through honesty, integrity, authenticity, and inclusivity.
• Teamwork: Can effectively work together with other people and collaborate to achieve a common goal or to complete a task in the most effective and efficient way.

Core Values 

• LEADERSHIP| We actively listen and continually strive to provide vital solutions, counsel and advocacy for student-athletes and intercollegiate athletics.
• INCLUSION| We seek and incorporate different perspectives and experiences to drive innovation and impact.
• COMMUNICATION| We commit to an environment of openness to build trust and make timely decisions.
• COLLABORATION| We work together, based on mutual respect, to lead and serve our stakeholders.
• ACCOUNTABILITY| We take ownership for our actions and results to add value every day.