Administrative Assistant

Job Overview
We are seeking an energetic and highly organized Receptionist/Administrative Assistant to join our dynamic team. This vital role combines front desk responsibilities with comprehensive administrative support, ensuring smooth daily operations and exceptional customer service. The ideal candidate will thrive in a fast-paced environment, demonstrate excellent communication skills, and possess a proactive attitude to handle diverse tasks efficiently. This paid position offers an exciting opportunity to develop your office management skills while contributing to a welcoming and professional atmosphere.

Duties

• Greet visitors, clients, and staff with a friendly and professional demeanor, creating a positive first impression
• Manage multi-line phone systems, directing calls accurately and courteously using proper phone etiquette
• Handle incoming correspondence, including emails, mail, and packages, ensuring timely distribution
• Maintain organized filing systems—both physical and digital—using tools like Google Workspace and Microsoft Office
• Perform data entry, proofread documents for accuracy, and assist with clerical tasks such as photocopying and scanning
• Support calendar management by scheduling appointments, meetings, and reminders for staff or management
• Assist with basic bookkeeping tasks using QuickBooks or similar software to track expenses or invoices
• Provide excellent customer support by addressing inquiries promptly and professionally
• Manage office supplies inventory and coordinate procurement to ensure smooth office operations
• Support specialized roles such as dental or medical receptionist duties if applicable, including patient check-in and record management

Requirements

• Proven office experience with strong organizational skills and attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Excellent computer literacy with the ability to learn new software quickly
• Strong typing skills with high accuracy; familiarity with data entry tasks preferred
• Bilingual abilities are a plus for serving diverse clientele effectively
• Experience working with multi-line phone systems and providing exceptional phone etiquette
• Previous clerical or administrative experience demonstrating reliability and professionalism
• Knowledge of basic bookkeeping practices using QuickBooks or similar programs is desirable
• Personal assistant or medical/dental receptionist experience is advantageous but not required
• Ability to manage time effectively in a busy environment while maintaining high-quality work standards

Join us as a Receptionist/Administrative Assistant where your enthusiasm meets your expertise! Be part of a vibrant team dedicated to delivering outstanding service while honing your administrative skills in a supportive environment. This paid role is perfect for motivated individuals eager to grow their career in office management, customer service, or healthcare settings.

Job Type: Part-time

Pay: $16.00 - $17.00 per hour

Work Location: In person

Salary : $16 - $17