What are the responsibilities and job description for the Lead Front Desk Associate position at Navy Region Southeast Fleet and Family Readiness (FFR)?
Summary
This position is located at Pelican Roost RV Park operation at Naval Station Mayport, Florida, The incumbent will lead employees performing the daily operations of the front desk and/or reservation functions for the lodging programs.
Duties
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In order to qualify for this position, resumes must provide sufficient experience and/or education, knowledge, skills, and ability to perform the duties of the position. Applicant resumes are the key means for evaluating skills, knowledge, and abilities as they relate to this position therefore, applicants are encouraged to be clear and specific when describing experience.
MAJOR DUTIES AND RESPONSIBLITIES:
Leads three or more associates in the daily operations of the Front Desk, reservations, and guest services.
May lead Front Desk Associates and train "Host Volunteers" at both RV parks.
May be required to act as the supervisor in his or her absence.
May endorse leave requests and input to work schedules.
Reports to supervisor on performance, progress and training needs of employees, and on behavior problems of employees.
Ensures security measures are maintained at all times.
Ensures guest privacy is maintained at all times by monitoring business transactions of Front Desk Associates.
Monitors and trains to ensure associates provide a welcoming manner and positive attitude; demonstrates effective communication skills; professionally interacts with guests; answers guest questions concerning RV Park facilities; and provides information about local attractions.
Provides training and assistance in how to handle customer complaints.
Reports status and involves management as necessary.
Serves as the point of contact for resolving administrative problems.
Provides guidance, reviews workload and routine operational issues, and complaints related to front desk operations and reservations.
Monitors room availability, registers, and availability of rooms to guests; transmits and receives messages; keeps records of occupied rooms and guest accounts; makes and confirms reservations; and presents statements to and collects payments as necessary.
Receives requests and processes reservations within established guidelines.
When rooms are not available, provides a certificate of non-availability (CNA) and/or alternative lodging in the area.
Utilizes the Property Management System (PMS) to access guest information, retrieve reservation information, change or cancel reservations as requested by the guest, or register the guests.
Verifies registration information and secures a credit card for incidental expenses and authorizes the credit card for room charges.
May be required to check all vacation rental cabins prior to guest arrival to ensure the room is clean and ready for occupancy and reports status to supervisor.
May be required to coordinate group registration, i.e., Rally RV Groups, and check out utilizing the PMS.
May be required to run and print various reports from the PMS, such as Expected Arrivals, Departure List, In-House Guest List, and Night Audit reports.
Answers phones and replies to guest questions.
Receives and is accountable for a change fund.
Prepares Close Bank Report and deposits cash receipts at the end of each shift in accordance with established procedures.
Responsible for the accountability of all RV site rooms and any other inventory maintained at the front desk.
Keeps the front desk and lobby area clean and neat.
Reconciles room status with the Volunteer Host on Duty and coordinates with housekeeping and maintenance department to ensure sites/cabins are ready for occupancy.
May be required to train new front desk associates and monitor performance, providing coaching/counseling as required.
Performs other duties as assigned.
Requirements
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Conditions of employment
Resumes must include information which demonstrates experience and knowledge, skills, and ability (KSAs) as they relate to this position. Applicants are encouraged to be clear and specific when describing their experience level and KSAs.
All non-government positions identified on your resume must include complete address and to and from dates. Government positions must include pay plan, series, grade, to and from dates and address of the agency/organization.
A qualified candidate must possess the following:
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.
As part of the application process, you must complete and submit an occupational questionnaire and your RESUME MUST SUPPORT AND VALIDATE YOUR ANSWERS or you may be removed from consideration.
ONLY THE MOST HIGHLY QUALIFIED CANDIDATES WILL BE REFERRED. IF MANAGEMENT DOES NOT WISH TO SELECT A HIGHLY QUALIFIED CANDIDATE, THEY MAY REQUEST A REFERRAL LIST INCLUDING WELL OR QUALIFIED APPLICANTS.
Please follow all instructions carefully. Errors or omissions may affect your rating and/or appointment eligibility.
PLEASE READ THIS VACANCY ANNOUNCEMENT IN ITS ENTIRETY TO ENSURE ALL REQUIREMENTS ARE ADDRESSED IN YOUR APPLICATION PACKAGE.
RELOCATION:
Education
This position does not have a positive education requirement.
Additional information
The Federal government offers a number of exceptional benefits to its employees. Benefits you get to enjoy while working for our TEAM include but are not limited to:
This announcement may be used to fill additional vacancies within 90 days of closing date.
The Department of the Navy (DON) is an Equal Employment Opportunity Employer. Applicants are assured of equal consideration regardless of race, color, national origin, religion, sex, age, mental or physical disability, genetic information, reprisal, marital status, political affiliation, sexual orientation, or any other non-merit factor. This agency provides reasonable accommodations to applicants with disabilities. Applicants with disabilities who believe they may require reasonable accommodations should email their request to MILL_CNIC_NAF_EEO@navy.mil to ensure proper consideration is given. The decision on granting reasonable accommodation will be on a case-by-case basis.
This activity is a Drug-Free workplace. The use of illegal drugs by NAF employees, whether on or off duty, cannot and will not be tolerated. Federal employees have a right to a safe and secure workplace, and Sailors, their family members, and all other customers have a right to a reliable and productive Federal workforce.
Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.
Help
Review our benefits
This position is located at Pelican Roost RV Park operation at Naval Station Mayport, Florida, The incumbent will lead employees performing the daily operations of the front desk and/or reservation functions for the lodging programs.
Duties
Help
In order to qualify for this position, resumes must provide sufficient experience and/or education, knowledge, skills, and ability to perform the duties of the position. Applicant resumes are the key means for evaluating skills, knowledge, and abilities as they relate to this position therefore, applicants are encouraged to be clear and specific when describing experience.
MAJOR DUTIES AND RESPONSIBLITIES:
Leads three or more associates in the daily operations of the Front Desk, reservations, and guest services.
May lead Front Desk Associates and train "Host Volunteers" at both RV parks.
May be required to act as the supervisor in his or her absence.
May endorse leave requests and input to work schedules.
Reports to supervisor on performance, progress and training needs of employees, and on behavior problems of employees.
Ensures security measures are maintained at all times.
Ensures guest privacy is maintained at all times by monitoring business transactions of Front Desk Associates.
Monitors and trains to ensure associates provide a welcoming manner and positive attitude; demonstrates effective communication skills; professionally interacts with guests; answers guest questions concerning RV Park facilities; and provides information about local attractions.
Provides training and assistance in how to handle customer complaints.
Reports status and involves management as necessary.
Serves as the point of contact for resolving administrative problems.
Provides guidance, reviews workload and routine operational issues, and complaints related to front desk operations and reservations.
Monitors room availability, registers, and availability of rooms to guests; transmits and receives messages; keeps records of occupied rooms and guest accounts; makes and confirms reservations; and presents statements to and collects payments as necessary.
Receives requests and processes reservations within established guidelines.
When rooms are not available, provides a certificate of non-availability (CNA) and/or alternative lodging in the area.
Utilizes the Property Management System (PMS) to access guest information, retrieve reservation information, change or cancel reservations as requested by the guest, or register the guests.
Verifies registration information and secures a credit card for incidental expenses and authorizes the credit card for room charges.
May be required to check all vacation rental cabins prior to guest arrival to ensure the room is clean and ready for occupancy and reports status to supervisor.
May be required to coordinate group registration, i.e., Rally RV Groups, and check out utilizing the PMS.
May be required to run and print various reports from the PMS, such as Expected Arrivals, Departure List, In-House Guest List, and Night Audit reports.
Answers phones and replies to guest questions.
Receives and is accountable for a change fund.
Prepares Close Bank Report and deposits cash receipts at the end of each shift in accordance with established procedures.
Responsible for the accountability of all RV site rooms and any other inventory maintained at the front desk.
Keeps the front desk and lobby area clean and neat.
Reconciles room status with the Volunteer Host on Duty and coordinates with housekeeping and maintenance department to ensure sites/cabins are ready for occupancy.
May be required to train new front desk associates and monitor performance, providing coaching/counseling as required.
Performs other duties as assigned.
Requirements
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Conditions of employment
- Must meet Federal Employment suitability requirements and successful completion of background investigation. Background investigations are conducted using fingerprint identification and completion of background inquiry forms.
- Must successfully pass the E-verify employment verification check. Any discrepancies must be resolved as a condition of employment.
- You must go through a Personal Identity Verification (PIV) process that requires two forms of identification from the Form I-9.
- May be required to pass pre-employment examinations.
- A valid State driver's license is required to operate motor vehicles.
- Must have your salary sent to a financial institution of your choice by Direct Deposit/Electronic Funds Transfer.
- Selective Service Registration is required for males born after 12/31/1959.
- Be able to lift up to 40 pounds.
- May be called to duty and/or required to work overtime as necessary to meet mission requirements.
- Possibility to work weekends, holidays, rotating shifts other than normal hours.
- Must reside within the commute area (within 50 miles) of the duty location(s) listed for this position.
Resumes must include information which demonstrates experience and knowledge, skills, and ability (KSAs) as they relate to this position. Applicants are encouraged to be clear and specific when describing their experience level and KSAs.
All non-government positions identified on your resume must include complete address and to and from dates. Government positions must include pay plan, series, grade, to and from dates and address of the agency/organization.
A qualified candidate must possess the following:
- Knowledge of daily front desk operations of a hotel or RV Parks.
- Knowledge of basic principles, concepts, standards, and regulations related to hospitality operations.
- Knowledge of an automated property management system(s)
- Skill in resolving customer complaints.
- Skill in the use of Microsoft Office Programs (e.g., Word, Excel, Power Point, Outlook).
- Skill in basic math.
- Skill in reading.
- Ability to handle, control, and account for large amounts of cash.
- Ability to handle, address and resolve customer complaints.
- Ability to communicate effectively both orally and in writing, in English.
- Ability to handle, control, and account for large amounts of cash.
- Ability to lead.
- ability to monitor schedules in the absence of the manager.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.
As part of the application process, you must complete and submit an occupational questionnaire and your RESUME MUST SUPPORT AND VALIDATE YOUR ANSWERS or you may be removed from consideration.
ONLY THE MOST HIGHLY QUALIFIED CANDIDATES WILL BE REFERRED. IF MANAGEMENT DOES NOT WISH TO SELECT A HIGHLY QUALIFIED CANDIDATE, THEY MAY REQUEST A REFERRAL LIST INCLUDING WELL OR QUALIFIED APPLICANTS.
Please follow all instructions carefully. Errors or omissions may affect your rating and/or appointment eligibility.
PLEASE READ THIS VACANCY ANNOUNCEMENT IN ITS ENTIRETY TO ENSURE ALL REQUIREMENTS ARE ADDRESSED IN YOUR APPLICATION PACKAGE.
RELOCATION:
- NO Payment of Permanent Change of Station (PCS) is authorized, based on a determination that a PCS move is not in the Government interest
- Males must be registered or exempt from Selective Service. https://www.sss.gov/register/
- Selectee must be determined suitable for federal employment.
- Selectee may be required to successfully complete a probationary period.
- Selectee is required to participate in the direct deposit pay program.
- Social Security Card is required.
- Satisfactorily complete an employment verification (E-VERIFY) check. As of May 7, 2025, The REAL ID act requires visitors to have a REAL ID or passport to access to Government Facilities. This will be a requirement for employment.
- A favorable background is a requirement of this position. Failure to obtain and maintain a favorable background may result in the withdrawal of the position offer or removal.
Education
This position does not have a positive education requirement.
Additional information
The Federal government offers a number of exceptional benefits to its employees. Benefits you get to enjoy while working for our TEAM include but are not limited to:
- Comprehensive benefits package (medical, dental, life insurance, spouse & dependent life insurance, long-term disability, retirement, and 401(k) savings plan, annual and sick leave, tuition reimbursement, etc.).
- Stability of Federal Civilian Service
- People with passion for doing work that matters
- Quality of Work Life Balance
This announcement may be used to fill additional vacancies within 90 days of closing date.
The Department of the Navy (DON) is an Equal Employment Opportunity Employer. Applicants are assured of equal consideration regardless of race, color, national origin, religion, sex, age, mental or physical disability, genetic information, reprisal, marital status, political affiliation, sexual orientation, or any other non-merit factor. This agency provides reasonable accommodations to applicants with disabilities. Applicants with disabilities who believe they may require reasonable accommodations should email their request to MILL_CNIC_NAF_EEO@navy.mil to ensure proper consideration is given. The decision on granting reasonable accommodation will be on a case-by-case basis.
This activity is a Drug-Free workplace. The use of illegal drugs by NAF employees, whether on or off duty, cannot and will not be tolerated. Federal employees have a right to a safe and secure workplace, and Sailors, their family members, and all other customers have a right to a reliable and productive Federal workforce.
Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.
Help
Review our benefits