Secretary - Sports & Fitness

Summary

This position is located at the Joint Base Pearl Harbor Hickam MWR Sports and Fitness Division Administrative Offices. The primary purpose of this position is to provide administrative and clerical support to the Sports and Fitness Program Director, as well as multiple facilities throughout the Program and JBPHH. The area of consideration is limited to current residents of the island of Oahu.

Duties

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Major Duties and Responsibilities:

• Provides administrative and clerical support to the JB9 division head, Deputy Director and/or equivalent.
• Performs a variety of responsible secretarial, and administrative duties requiring a substantial level of judgment, experience and discretion.
• Screens calls and visitors, personally handles many requests for information and refers others as appropriate.
• Types correspondence, reports and other materials.
• Maintains various files, regulations, manuals and directives. May take and transcribe dictation.
• Reads all incoming correspondence, determining proper action.
• Reviews outgoing correspondence and reports ensuring proper format.
• Keeps the Division Head's calendar and schedules appointments and meetings according to his/her workload and current issues of importance.
• Handles matters and situation of a confidential and sensitive nature.
• Performs independently with daily responsibilities.
• May direct the activities of other employees engaged in a variety of clerical and typing duties, assign and review their work.
• Performs other related duties as assigned.
  
  

Requirements

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Conditions of employment

• Must pass all applicable records and background check.
• Must successfully pass the E-Verify employment verification check. Any discrepancies must be resolved as a condition of employment.
  
  

Qualifications

Resumes must include information which demonstrates experience and knowledge, skills, and ability (KSAs) as they relate to this position. Applicants are encouraged to be clear and specific when describing their experience level and KSAs.

A qualified candidate possesses the following:

• A minimum of one year of experience in responsible cleric al support work which demonstrates ability to perform the work of the position under general supervision.
• Work involved requires a high level of commitment to the polices and program goals of the division.
• Must posses demonstrated office work knowledge and experience in order to accomplish responsible clerical duties.
• Must have knowledge of grammar, spelling, punctuation, and ability to type, operate a computer with peripherals, and adapt to various software applications.
• Must demonstrate effective oral and written communication.
  
  

Education

This position does not have a positive education requirement.

Additional information

Salary is dependent on experience and/or education.

Executive Order 12564 requires a Federal workplace free of illegal drugs. According to the Executive Order, all Federal employees are required to remain drug free throughout their employment. Commander, Navy Installations Command is a Drug-Free Federal Workplace. The use of illegal drugs will not be tolerated, and use of or intoxication by illegal drugs will result in penalties up to and including removal from Federal Service.

Some positions have special requirements. Selection may be tentative pending the completion of these requirements. Applicants may be required to submit proof of education, participate in medical screening, drug testing, etc. All selections are contingent upon satisfactory employment reference checks. Employment is subject to successful National Agency Background Check. Occupants of this position must maintain the privacy of official work information and data and demonstrate the highest level of ethical conduct.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

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