PROCUREMENT ASSISTANT (RFT/PROCURMENT-LOCAL BUYS)

Job Summary: Working under supervision of buyers provides administrative support and assists in the planning of merchandise programs. Responsible for disseminating merchandising information and trends to appropriate personnel. Duties and Responsibilities: Works with buyers in regarding new items and on-time buys and is responsible for placement of purchase orders of basic forecasted repetitive and standing purchase order programs. Review for any inconsistencies problems or stock imbalance prepares advertising support retail price changes and checks basic stock assortment for additions and deletions. - Initiates inter-store transfers return of merchandise to warehouse return of overstocked merchandise to vendors. Applies knowledge and judgment in approving such actions and making decision on substitutions over shipments charge backs price discrepancies etc. - Responsible for recording and maintaining UPC files open-to-buy records for assigned departments and established programs on the Richter system. In conjunction with the buyer plans sales inventory and stock-turn goals and develops and analyzes merchandise category sales data for review by buyer. Responsible for generating reports. - Visits Exchange stores and warehouses to confer with personnel on displays quality stock status product problems new items etc. and coordinates with store visual merchandising personnel. Follows up on crucial shipment problems referred by store personnel. - Prepare advertising sheets coop forms and worksheets secures samples and performs other related duties as needed in conjunction with all corporate and local promotional events. Assist in developing vendor produced inserts flyers to tie in with major promotional events. - Provides advertising sheets coop forms and worksheets secures samples and performs other related duties as needed in conjunction with all corporate and local promotional events. Assists in developing vendor produced inserts flyers to tie in with major promotional events. - Provides buyer with vendor item specifications estimate usage data and conditions of sale that are required for review in developing contact solicitation and assists the buyer in the development of plan-o-grams and stock assortments by location. - Assists in developing vendor demonstrations and training schedules with resale activities. - Reviews routine inquiries for information and prepares timely responses. - Performs other related duties as assignedGENERAL EXPERIENCE 1 year experience in which applicant demonstrated the ability to perform clerical duties required. AND SPECIALIZED EXPERIENCE 1 year experience in which the applicant has gained knowledge of the regulations and procedures of one or more areas of a procurement system. SUBSTITUTION OF EDUCATION FOR EXPERIENCE 1 year of academic study above the high school level may be substituted for general experience. Substitution of additional education for specialized experience must include 6 semester hours in business subjects such as marketing accounting purchasing economics or other directly related courses.

Primary Location

United States-Hawaii-Pearl Harbor

Organization

Hawaii District Admin

Schedule

Full-Time (35 hours)

Unposting Date

May 30, 2026, 4:59:00 AM