Healthcare Administrative Assistant

Job Title: Healthcare Administrative Assistant

Duration: 3 Months

Locations: MULTIPLE LOCATIONS [New York – Bronx, Brooklyn, Queens, Manhattan]

Shifts: Day Shift

Pay Rate:$20–$21 per hour

Summary

The Healthcare Administrative Assistant provides advanced administrative, operational, and project support to ensure efficient departmental functioning. Responsibilities include financial tracking, reporting, logistics coordination, HR-related transactions, and acting as a liaison across internal and external stakeholders. This role requires strong organizational skills, accuracy, and the ability to manage multiple priorities in a fast-paced healthcare environment.

Duties & Responsibilities

Patient Support (If Applicable)

• Schedule patient appointments and referrals for testing or physician visits.
• Maintain patient billing records for submission.

Reporting, Data Management & Financial Support

• Research, compile, and organize information for departmental reports.
• Assemble data and prepare statistical reports.
• Prepare and monitor budgets and grant allocations; maintain accruals.
• Prepare financial documents required to maintain balanced accounts.

Human Resources & Payroll Coordination

• Maintain departmental employee files and ensure regulatory compliance.
• Initiate and follow through on HR and payroll transactions.
• Generate weekly payroll submissions and resolve related issues.

Event, Meeting & Project Coordination

• Assist with planning and logistics for forums, conferences, seminars, meetings, and similar events.
• Develop and distribute informational packets for participants.
• Transcribe, prepare, and distribute meeting minutes.
• Investigate, evaluate, and resolve administrative or operational issues.

Administrative Support

• Review materials submitted for supervisor approval to ensure accuracy and completeness.
• Screen and prioritize incoming mail; respond or redirect as needed.
• Screen telephone calls, provide information, and direct callers appropriately.
• Arrange travel and prepare expense reports when required.
• Participate in grant application processes, special projects, and regulatory survey preparations.

Supply Chain, Purchasing & Vendor Management

• Maintain adequate inventory and perform supply checks.
• Requisition merchandise and collaborate with Purchasing to secure best pricing.
• Track vendor contract expiration dates and process renewals.

Skills & Competencies

• Experience: 4 years administrative or business operations experience in a healthcare setting.
• Technical: Intermediate proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).

For more details reach ator Call / Text at .

About Navitas Healthcare, LLC: It is a certified WBENC and one of the fastest-growing healthcare staffing firms in the US providing Medical, Clinical and Non-Clinical services to numerous hospitals. We offer the most competitive pay for every position we cater. We understand this is a partnership. You will not be blindsided and your salary will be discussed upfront.

Salary : $104,000 - $182,400