What are the responsibilities and job description for the Administrative Coordinator - AC26-06265 position at NavitasPartners?
Job Title: Administrative Coordinator
Location: New York, NY
Schedule: Monday–Friday | 8:00 AM – 4:00 PM
Hours: 37.5 per week
Job Overview
"Navitas Healthcare, LLC" is seeking an experienced Administrative Coordinator to manage administrative, office, HR, payroll, and operational support functions for a healthcare department within a fast-paced hospital environment.
Key Responsibilities
Handle administrative and office support activities including purchasing, payroll, and records control
Respond to routine inquiries and route requests to appropriate departments
Assist with budget monitoring and grant allocation tracking
Prepare and process HR and payroll transactions, including weekly payroll submissions
Coordinate with HR and payroll teams to resolve issues
Manage office supplies, inventory, and vendor coordination
Track vendor contracts and assist with renewals
Support planning and logistics for meetings, conferences, and events
Prepare meeting materials, reports, and statistical summaries
Compile and organize data for departmental reporting
Assist with grant applications and survey preparation (e.g., JCAHO)
Supervise and mentor administrative support staff (1–2 reports)
Assign tasks and manage office workflow and deadlines
Ensure quality, accuracy, and compliance in administrative operations
Requirements
Bachelor’s degree or equivalent experience
Minimum 5 years of administrative/business experience
Intermediate MS Office skills required
Prior supervisory experience preferred
Strong communication, organization, and time management skills
Ability to manage multiple priorities in a healthcare environment
Work Environment
Hospital/administrative office setting
High-volume healthcare department support role
Requires attention to detail, confidentiality, and coordination across teams
For more details reach at mdeshpande@navitashealth.com
About Navitas Healthcare, LLC: It is a Joint Commission Certified / WBENC and one of the fastest-growing healthcare staffing firms in the US providing Medical, Clinical and Non-Clinical services to numerous hospitals. We offer the most competitive pay for every position we cater. We understand this is a partnership. You will not be blindsided and your salary will be discussed upfront.