What are the responsibilities and job description for the ADMINISTRATIVE SUPPORT SPECIALIST position at Naval Facilities Engineering Systems Command (NAVFAC)?
Summary
You will serve as an ADMINISTRATIVE SUPPORT SPECIALIST in the ADMINISTRATIVE DEPARTMENT of NAVAL FACILITIES ENGINEERING AND EXPEDITIONARY WARFARE CENTER.
Duties
You will serve as the Administrative Specialist for the command.You will manage the Command’s directives expiration dates and assist departments with reissuing or canceling directives. You will identify and correct any inconsistencies or errors with directives format and tone.You will develop and implement command file plans, process management, and command guidelines in alignment with Records Management program.You will be responsible for the oversight, management and implementation of support agreements. You will interact with departments and supplying and receiving agencies to ensure adequacy and currency of all agreements.You will conduct meetings, negotiations, briefings, liaison visits, and conferences as required to implement and promote the support agreements program and resolve issues.You will screen all official correspondence for clarity, completeness, proper grammar, compliance with routing procedures and ensure appropriate enclosures and references are included.
Qualifications
NT-03: Your resume must demonstrate at least one year of specialized experience at or equivalent to the GS-05 through GS-11 or NT-02 grade level or pay band in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following: 1) Formulating local program policy and procedures governing the tracking of inter-service and intra-governmental taskers; 2) Editing and reviewing highly complex scientific and engineering documents; 3) Composing correspondence on multiple subjects as outlined in regulations and procedures. NT-02: Your resume must demonstrate at least one year of specialized experience at or equivalent to the GS-01 through GS-04 or NT-01 grade level or pay band in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following: 1) Administering laws, regulations, policies, precedents and meeting operational requirements; 2) Writing clear technical documents based on written materials and verbal information from engineers and scientists; 3) Conducting studies to evaluate and recommend ways to improve effectiveness and efficiency. Additional qualification information can be found from the following Office of Personnel Management website: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=List-by-Occupational-Series Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.
Additional Information
This position is covered by the Department of Defense Priority Placement Program. Additional vacancies may be filled by this announcement. A tentative offer of employment will be rescinded if the selectee fails to meet the pre-employment requirements, including failure to report to any of the scheduled appointments. During the application process you will have the ability to opt-in to make your resume available to hiring managers in the agency who have similar positions in the local commuting area. Depending on the hiring organization and the position being filled, job requirements (e.g., security clearance, travel, drug testing, financial disclosure filing, bargaining unit status, etc.) may vary. Other hiring managers filling similar positions may offer relocation expense reimbursement and/or may offer recruitment incentives for new employees, depending on funding availability and in accordance with policy. If you opt-in and are referred on a certificate, your resume will be available to other hiring managers for 180-days from the date the job announcement closes. Opting in does not impact your application for this announcement, nor does it guarantee further consideration for additional positions. Federal annuitant information: The selection of an annuitant is subject to the Department of Defense and Department of the Navy policy on the employment of annuitants. Policy information may be found at: http://www.secnav.navy.mil/donhr/Documents/CivilianJobs/FedCivAnnuitants.pdf PPP applicants will be placed at the FPL, if determined Well Qualified (WQ). To receive priority consideration, the FPL must be the same grade level or equivalent of the retained grade or the grade held immediately prior to separation. In addition to meeting all minimum qualification and eligibility requirements, ICTAP applicants must be well qualified for the position to receive consideration for special priority selection. A well-qualified ICTAP applicant is one who possesses the competencies and experience to perform the duties of the position successfully with orientation to learn/understand the activities, procedures, policies and processes. Demonstrated work experience in the occupation is typically qualifying for placement. This criterion cannot be met by education and training. ICTAP candidates must provide copies of all of the following documentation at the time of application: 1) agency notice; 2) most recent performance appraisal and 3) most recent SF-50 or notification of personnel action that includes position, grade level, and duty location. Applicants who do not provide this documentation will not receive consideration as an ICTAP candidate. For more information about ICTAP eligibility please review the following link: https://www.usajobs.gov/Help/working-in-government/unique-hiring-paths/federal-employees/career-transition/ Military Spouse Preference applicants will be placed at the highest grade for which they have applied and are determined Best Qualified (BQ). A BQ military spouse possesses knowledge, skills, abilities, and competencies comparable to others who meet the competitive referral criteria for the specific position. Certain incentives (such as Recruitment, Relocation or Student Loan Repayment) may be authorized to eligible selectees. A relocation incentive is generally a single payment intended to offset some of the relocation costs experienced by the selectee. A relocation incentive may be authorized.
The Navy and Marine Corps team offers innovative, exciting and meaningful work linking military and civilian talents to achieve our mission and safeguard our freedoms. Department of the Navy provides competitive salaries, comprehensive benefits, and extensive professional development and training. From pipefitters to accountants, scientists to engineers, doctors to nurses-the careers and opportunities to make a difference are endless. Civilian careers-where purpose and patriotism unite! CONTINUED FROM SUMMARY: This position is part of the Naval Facilities Engineering and Expeditionary Warfare Center (EXWC) Personnel Demonstration Project. The NT-02 pay band encompasses positions equivalent to GS-05 through GS-11. The NT-03 pay band encompasses positions equivalent to GS-12 through GS-14. The NT-03 pay band position has a control point at the GS-12, Step 10.
You will serve as an ADMINISTRATIVE SUPPORT SPECIALIST in the ADMINISTRATIVE DEPARTMENT of NAVAL FACILITIES ENGINEERING AND EXPEDITIONARY WARFARE CENTER.
Duties
You will serve as the Administrative Specialist for the command.You will manage the Command’s directives expiration dates and assist departments with reissuing or canceling directives. You will identify and correct any inconsistencies or errors with directives format and tone.You will develop and implement command file plans, process management, and command guidelines in alignment with Records Management program.You will be responsible for the oversight, management and implementation of support agreements. You will interact with departments and supplying and receiving agencies to ensure adequacy and currency of all agreements.You will conduct meetings, negotiations, briefings, liaison visits, and conferences as required to implement and promote the support agreements program and resolve issues.You will screen all official correspondence for clarity, completeness, proper grammar, compliance with routing procedures and ensure appropriate enclosures and references are included.
Qualifications
NT-03: Your resume must demonstrate at least one year of specialized experience at or equivalent to the GS-05 through GS-11 or NT-02 grade level or pay band in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following: 1) Formulating local program policy and procedures governing the tracking of inter-service and intra-governmental taskers; 2) Editing and reviewing highly complex scientific and engineering documents; 3) Composing correspondence on multiple subjects as outlined in regulations and procedures. NT-02: Your resume must demonstrate at least one year of specialized experience at or equivalent to the GS-01 through GS-04 or NT-01 grade level or pay band in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following: 1) Administering laws, regulations, policies, precedents and meeting operational requirements; 2) Writing clear technical documents based on written materials and verbal information from engineers and scientists; 3) Conducting studies to evaluate and recommend ways to improve effectiveness and efficiency. Additional qualification information can be found from the following Office of Personnel Management website: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=List-by-Occupational-Series Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.
Additional Information
This position is covered by the Department of Defense Priority Placement Program. Additional vacancies may be filled by this announcement. A tentative offer of employment will be rescinded if the selectee fails to meet the pre-employment requirements, including failure to report to any of the scheduled appointments. During the application process you will have the ability to opt-in to make your resume available to hiring managers in the agency who have similar positions in the local commuting area. Depending on the hiring organization and the position being filled, job requirements (e.g., security clearance, travel, drug testing, financial disclosure filing, bargaining unit status, etc.) may vary. Other hiring managers filling similar positions may offer relocation expense reimbursement and/or may offer recruitment incentives for new employees, depending on funding availability and in accordance with policy. If you opt-in and are referred on a certificate, your resume will be available to other hiring managers for 180-days from the date the job announcement closes. Opting in does not impact your application for this announcement, nor does it guarantee further consideration for additional positions. Federal annuitant information: The selection of an annuitant is subject to the Department of Defense and Department of the Navy policy on the employment of annuitants. Policy information may be found at: http://www.secnav.navy.mil/donhr/Documents/CivilianJobs/FedCivAnnuitants.pdf PPP applicants will be placed at the FPL, if determined Well Qualified (WQ). To receive priority consideration, the FPL must be the same grade level or equivalent of the retained grade or the grade held immediately prior to separation. In addition to meeting all minimum qualification and eligibility requirements, ICTAP applicants must be well qualified for the position to receive consideration for special priority selection. A well-qualified ICTAP applicant is one who possesses the competencies and experience to perform the duties of the position successfully with orientation to learn/understand the activities, procedures, policies and processes. Demonstrated work experience in the occupation is typically qualifying for placement. This criterion cannot be met by education and training. ICTAP candidates must provide copies of all of the following documentation at the time of application: 1) agency notice; 2) most recent performance appraisal and 3) most recent SF-50 or notification of personnel action that includes position, grade level, and duty location. Applicants who do not provide this documentation will not receive consideration as an ICTAP candidate. For more information about ICTAP eligibility please review the following link: https://www.usajobs.gov/Help/working-in-government/unique-hiring-paths/federal-employees/career-transition/ Military Spouse Preference applicants will be placed at the highest grade for which they have applied and are determined Best Qualified (BQ). A BQ military spouse possesses knowledge, skills, abilities, and competencies comparable to others who meet the competitive referral criteria for the specific position. Certain incentives (such as Recruitment, Relocation or Student Loan Repayment) may be authorized to eligible selectees. A relocation incentive is generally a single payment intended to offset some of the relocation costs experienced by the selectee. A relocation incentive may be authorized.
The Navy and Marine Corps team offers innovative, exciting and meaningful work linking military and civilian talents to achieve our mission and safeguard our freedoms. Department of the Navy provides competitive salaries, comprehensive benefits, and extensive professional development and training. From pipefitters to accountants, scientists to engineers, doctors to nurses-the careers and opportunities to make a difference are endless. Civilian careers-where purpose and patriotism unite! CONTINUED FROM SUMMARY: This position is part of the Naval Facilities Engineering and Expeditionary Warfare Center (EXWC) Personnel Demonstration Project. The NT-02 pay band encompasses positions equivalent to GS-05 through GS-11. The NT-03 pay band encompasses positions equivalent to GS-12 through GS-14. The NT-03 pay band position has a control point at the GS-12, Step 10.