Recording Secretary

TITLE OF POSITION:

Recording Secretary

LOCATION:

Nauset Public Schools

DESCRIPTIVE STATEMENT

OF POSITION:

The Recording Secretary to the School Committee is responsible for accurately recording, preparing, and maintaining official records of School Committee meetings as well as executive sessions. The position coordinates with the school committee chair as well as the central office/superintendent’s office as necessary. This position ensures compliance with Massachusetts Open Meeting Law and public records requirements while supporting transparent and efficient governance of the school district.

RESPONSIBILITIES:

Key Responsibilities

Meeting Preparation & Support

• Attend all Town School Committee meetings and subcommittee meetings

Minute Taking & Documentation

• Record accurate, clear, and concise minutes of all meetings
• Capture motions, votes, discussions, and key decisions in accordance with legal requirements
• Prepare draft minutes in a timely manner for review and approval
• Maintain official records of approved minutes and meeting documents and provide them to the Central office/superintendent office. 

Compliance & Public Records

• Ensure all minutes comply with Massachusetts Open Meeting Law
• Maintain records in accordance with public records retention laws

Communication & Coordination

• Distribute finalized minutes and official documents to appropriate stakeholders
• Maintain confidentiality and professionalism in handling sensitive information

QUALIFICATIONS:

Education & Experience

• High school diploma required; associate’s or bachelor’s degree preferred
• Prior experience in administrative support, municipal government, or school district operations preferred
• Experience with minute-taking or transcription strongly preferred

Knowledge & Skills

• Knowledge of Massachusetts Open Meeting Law and public records requirements (or ability to learn quickly)
• Excellent written communication and note-taking skills
• Strong attention to detail and accuracy
• Ability to summarize discussions clearly and objectively
• Proficiency in Google Workspace and/or Microsoft Office 
• Ability to manage multiple deadlines and work independently

Work Conditions

• Part-time position with evening hours required to attend School Committee meetings
• Occasional additional hours for preparation and document finalization
• Hybrid or in-person attendance based on district needs

SALARY:

$25.00 - $30.00 per hour

AVAILABILITY:

May 1, 2026