Sales Administrative Support

Job Description

We are seeking a Sales Operations Assistant to work on sales opportunities. This role will focus on clerical, documentation, and reporting tasks, ensuring smooth operations, timely deliverables, and accurate recordkeeping.

This full-time position is ideal for someone who is highly organized, detail-oriented, and eager to gain hands-on experience across sales operations and financial processes. An interest in global collaboration and occasional travel is encouraged, as you may support international colleagues and projects.

Job Requirements

Sales Support

• Maintain and update Hubspot CRM records (contacts, opportunities, pipeline stages, etc.)
• Assist in preparing sales proposals, RFP responses, and supporting documentation
• Support in using Hubspot to maintain and update sales dashboards and reports
• Track and follow up on outstanding quotes, renewals, and customer legal documentation
• Assist the sales team in developing and improving processes, including building templates for contracts
• Any experience with SAP and or willingness to learn about data migration processes would be an advantage
  
  
  

Qualifications

• 1–3 years of experience in an administrative (sales/project support preferred)
• High Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) is required
• Familiarity with CRM systems (e.g., HubSpot) is a plus
• Experience supporting documentation processes such as RFPs, contracts, or change requests is a plus
• Familiarity with data visualization tools such as Power BI preferred
• Ability to be client-facing and manage client expectations professionally
• Excellent written and verbal communication skills
• Ability to manage multiple priorities in a fast-paced environment
• Proactive, dependable, and team-oriented mindset
• Interest in global business and willingness to travel as opportunities arise