Purchasing Manager

Job Summary

Bio-Botanica® is a family-owned and operated company specializing in botanical extracts for over 50 years. We are a leading manufacturer of 500 quality botanical extracts for cosmetic, dietary supplement, food, and beverage industries. A well-recognized industry innovator known for pioneering numerous advancements in the botanical field, we pride ourselves on long-term customer relationships developed since 1972, based on both flexibility and versatility in manufacturing products tailored to a broad range of applications. In addition to our B2B services, our branded products, led by our flagship Nature’s Answer® brand, are carried in retail stores throughout the U.S. and internationally.

Under the direction of the Director of Purchasing and Planning, the Purchasing Manager supervises day-to-day purchasing and procurement operations, including managing material demand, ensuring on-time delivery, and sourcing new materials and vendors aligned with corporate requirements.

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Responsibilities:

• Manage purchasing, material tracking, delivery confirmation, and updating the daily tracking status of incoming materials
• Manage the inventory of materials that are required, expiring, and over stocked. Ensure expired monthly inventory is allocated for retest or destruction.
• Authorizing payments and monitoring PO receipts, records, and inventories.
• Effectively monitor purchased material and planning orders daily utilizing the SAP ERP system.
• Maintain purchasing data integrity of supplier lead times, MOQ, vendor data, terms, and contacts in SAP ERP system.
• Responsible for supporting the supplier audit process, interviewing new suppliers and maintaining suppliers’ relations for the company. Negotiate cost, MOQ, terms, and lead-times to ensure company compliance and requirements.
• Knowledge and understanding about material requirements, material sourcing, allergenic statements, regulatory documents, COA and MSDS. Ensure suppliers provide all necessary documents for material sourcing and delivery.
• Interface with Sales, Marketing, R&D, Quality, Production and Accounting teams to ensure adequate support with accurate and timely deliverables.
• Follow SOPs, cGMP, Quality, Safety rules, and Food Safety and Food Defense practices as required.
• Ability to work independently, multitask, follow-up as needed, and meet time-sensitive deadlines
• Comply with company policies and procedures and maintain regular work attendance.
• Perform other duties as necessary to support company requirements.

Education and Experience:

• Minimum 5 years’ industry experience in purchasing and purchasing management
• Prior experience in the manufacturing of dietary supplements / pharmaceuticals preferred.
• Excellent interpersonal and communication skills.
• Proficiency in MS Office/Excel.
• Knowledge of DOMO, SAP, Smartsheet and Salesforce.

Join us as a Purchasing Manager and become a vital part of our mission to optimize supply chain efficiency while fostering innovative procurement solutions! Your leadership will directly impact our ability to deliver exceptional value through strategic sourcing, supplier collaboration, and operational excellence.

Pay: $75,000.00 - $85,000.00 per year

Benefits:

• 401(k)
• 401(k) 3% Match
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

People with a criminal record are encouraged to apply

Application Question(s):

• Can you work independently, multitask, follow-up as needed, and meet time-sensitive deadlines ?

Education:

• High school or equivalent (Required)

Experience:

• industry experience in purchasing and purchasing management: 5 years (Required)

License/Certification:

• Driver's License (Required)

Ability to Commute:

• Hauppauge, NY 11788 (Required)

Work Location: In person

Salary : $75,000 - $85,000