Office Manager

Natural Earth, a landscape design/build firm focused on sustainability seeks a creative and self-motivated Office Manager to join our Claremont, CA based office.

Position Overview:

This position is ideal for a highly organized, reliable, and detail-oriented Office Manager to support daily operations and contribute to the overall success of our growing team. This role is ideal for someone who thrives in a dynamic environment, enjoys wearing many hats, and takes pride in keeping systems running smoothly. The ideal candidate is proactive, highly organized, and comfortable wearing multiple hats in a small-business environment.

Responsibilities:

Administrative Support

 Manage office systems, scheduling, calls, and correspondence

 Maintain files, supplies, and internal communications

 Coordinate meetings and organize digital documents

Financial Support

 Handle client billing, payments, and expense tracking (QuickBooks)

 Manage invoices, vendor payments, and financial reports

Operations and Compliance

 Maintain licenses, insurance, registrations, and filings

 Oversee vehicle compliance and coordination

Project and Client Coordination

 Schedule client meetings and follow-ups

 Assist with project setup, contracts, and materials sourcing

 Communicate with clients and crews to support projects

Maintenance and Marketing

 Help schedule maintenance services and client communication

 Assist with social media, photos, reviews, and outreach

Office Management

 Maintain office/yard organization and supplies

 Support team needs and coordinate cleaning services

Qualifications

 Strong organization, communication, and multitasking skills

 Detail-oriented, reliable, and proactive

 Proficient in QuickBooks, Excel, and Google Workspace (preferred)

 Able to work independently and adapt quickly

 Interest in landscaping or sustainability is a plus

Compensation and Benefits

 Pay: 60k-70k/year (depending on experience)

 Health insurance options

 SIMPLE IRA with employer matching

 Paid major holidays

Requirements:

• Transportation to and from work

• Attention to detail.

• Excellent written, verbal, and graphic communication skills.

• Ability to meet deadlines, respond to timely project delivery, and work effectively within

a collaborative team environment.

• Proactive and self-motivated with a strong sense of ownership and accountability.

• Comfortable working with computers

Job Type: Full-time

Pay: $60,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Education:

• High school or equivalent (Preferred)

Experience:

• Landscape design: 1 year (Preferred)

Work Location: In person

Salary : $60,000 - $70,000