Executive Assistant

Job Title

Executive Assistant

Status

Full Time - Non-Exempt

Reports To

CEO

Pay Rate

Hourly plus bonus

Schedule

8:00 AM – 5:00 PM M-F

Location

San Antonio, TX

At Natura, we put People first. We are the leader in interior horticultural design, installation, and maintenance, with large divisions in exterior and holiday design, servicing all major markets in Texas and Florida. Through Faith and a culture of constant Learning, we take on complete Ownership of every project we create, and it shows in the Quality of our work. Since 1983, our mission of creating environments where people thrive has always been our number one priority. We are the leaders in enhancing built environments and are excited to be growing our team.

Core Values:

• People – Place others’ needs first, respect everyone
• Ownership - Own it and do it right; when in doubt, shout it out
• Faith – Honor God in all things
• Learning – Take initiative; keep learning
• Quality – Nothing less than the best

Summary/Objective

The Executive Assistant to the CEO is a trusted strategic partner who ensures the CEO’s time, priorities, and communications are optimized. This role requires exceptional discretion, organization, and anticipation, acting as the CEO’s right hand while supporting high-level initiatives and leadership rhythms.

Essential Functions

Executive & Administrative Support

• Serve as the primary point of contact and gatekeeper for the CEO.
• Manage a complex, fast-moving calendar, ensuring priorities are aligned and protected.
• Coordinate executive travel, including detailed itineraries and logistics.
• Prepare, proofread, and polish correspondence, presentations, and reports.
• Manage confidential and sensitive information with absolute discretion.

Meeting & Communication Management

• Organize executive and leadership meetings, including agendas and materials.
• Attend meetings as needed to take accurate notes and track action items.
• Ensure follow-through and accountability on CEO-driven initiatives.
• Manage internal and external communications on behalf of the CEO.

Strategic & Special Projects

• Support special projects, leadership initiatives, and company-wide priorities.
• Assist with executive-level planning, board preparation, and leadership events.
• Coordinate cross-functional efforts tied to CEO's objectives.
• Provide administrative and operational support as business needs evolve.

Qualifications

• 3–5 years supporting C-suite executives (EA, Chief of Staff, or similar).
• Exceptional organizational, prioritization, and time-management skills.
• Strong written and verbal communication abilities.
• High proficiency in Microsoft Office and executive-level documentation.
• Proven ability to operate with discretion, professionalism, and judgment.

Core Competencies (Natura Values Alignment)

• People: Builds trusted relationships with leaders and partners.
• Ownership: Anticipates needs and ensures follow-through.
• Faith: Operates with integrity and remains calm under pressure.
• Learning: Adapts quickly and improves systems continuously.
• Quality: Demonstrates precision, polish, and professionalism in all work.

Other Duties

This job description is not intended to cover or contain a comprehensive list of responsibilities or activities. Duties may change at any time with or without notice.