What are the responsibilities and job description for the Office Administrator - Lackland AFB position at Natives of Kodiak Incorporated?
IMAQ Resources, LLC is seeking a highly organized and motivated Office Administrator to support the Air Force Utilities Privatization (UP) and Enhanced Use Lease (EUL) programs. These initiatives are transforming Air Force installations nationwide by leveraging private-sector expertise and investment to modernize and sustain critical infrastructure.
As part of the IMAQ team, the Office Administrator will play a key role in advancing these programs by providing administrative, coordination, and documentation support that enables effective collaboration between government, industry, and program leadership
Why Work Here:
- Competitive Compensation
- Paid Time Off and Holidays
- Benefits selected start first of month after hire.
- Robust benefit options: medical, vision, dental, additional life insurance, critical illness, additional hospitalization coverage, pet insurance, and identity theft offerings.
- Company paid 1X salary life insurance, short term disability and long-term disability insurance.
- Company match up to 4% on 401K
Key Responsibilities:
- Support AFCEC UP program leadership and project managers in day-to-day administrative operations.
- Manage document control, version tracking, and correspondence for multiple active utility privatization projects.
- Coordinate meetings, prepare agendas, record minutes, and track action items to completion.
- Maintain and organize program schedules, deliverables, and stakeholder contact lists across government, contractor, and utility partners.
- Prepare and format briefings, reports, and internal communications in accordance with Air Force and DoD standards.
- Assist in the preparation, review, and submission of official documentation, including contract modifications, data calls, and program updates.
- Provide logistical and administrative support for workshops, site visits, and stakeholder engagements.
- Track tasker deadlines and ensure alignment with established reporting requirements and program milestones.
- Support onboarding, access requests, and records management within AFCEC and Air Force system
Required Qualifications:
- Bachelors degree in Business Administration, Management, or a related field (or equivalent experience).
- Minimum of 3 years of administrative experience supporting federal, military, or large-scale infrastructure programs.
- Proven ability to manage multiple priorities with attention to detail and accuracy.
- Strong written and verbal communication skills, with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Demonstrated ability to work effectively in a collaborative, fast-paced environment with diverse stakeholders.
- U.S. citizenship required; ability to obtain and maintain a DoD Common Access Card (CAC).
Preferred Experience:
- Prior experience supporting AFCEC, Air Force, or other DoD program offices.
- Familiarity with utility privatization (UP), energy or water infrastructure programs, or federal contracting environments.
- Experience with SharePoint, Teams, and task management tools such as Smartsheet or MS Project.
- Understanding of government correspondence formats, routing, and approval workflows.
- Experience in a customer service oriented, contractor/government partnership environment
- Knowledge of and/or experience with the United States Air Force and its missions and organizational structure
- Existing NAC-I clearance
As a Federal Contract Employer, KOMAN Families of Companies follows Federal Laws as it pertains to drug testing. All candidates who receive a written offer of employment will be required to undergo drug testing for commonly abused controlled substances in accordance with Federal Law. It is important to note although a State may have legalized a controlled substance, if the controlled substance is illegal per Federal Law, it is then considered to be illegal. KOMAN Families of Companies is a Drug-Free Workplace. Successful completion of a background and DMV record check also must be completed prior to hire.
Preference will be given to Natives of Kodiak, Inc. Shareholders and Descendants of Shareholders in accordance with Title 43 U.S. Code 1626(g) and Title 42 U.S. Code 2000e - 2(i)
IMAQ Resources, LLC is an Equal Opportunity Employer as to all protected groups, including protected veterans and individuals with disabilities