What are the responsibilities and job description for the Speaker Coordinator position at Native Nation Events?
Speaker Coordinator
Full-Time
Native Nation Events, a leading national conference company, is seeking a Speaker Coordinator to join our team! This role is essential in shaping our events by developing conference agendas and securing dynamic speakers who bring each session to life.
We’re looking for someone who thrives on research, enjoys identifying industry trends, and can take complex topics and distill them into engaging content. If you’re highly organized, detail-oriented, and have strong communication skills, we’d love to hear from you!
Key Responsibilities:
- Research industry trends to develop panel topics and write conference agendas
- Identify and track potential speakers and sponsors
- Maintain spreadsheets for speakers, sponsors, and confirmed panelists
- Design and update conference agendas using Microsoft Publisher
- Send speaker invitations and follow up via email and phone
- Manage confirmed speakers—send confirmations, request headshots/bios, and provide event details
- Collaborate with the Sponsor Coordinator and Sales Team to place professional speakers and moderators
- Ensure the company website is up to date with agenda changes
- Coordinate communication between panelists before each event
- Introduce speakers at events and provide on-site support
What You Should Have:
- Strong research and writing skills to develop compelling conference content
- Excellent verbal, written, and interpersonal communication skills
- Detail-oriented mindset with exceptional time management and organization skills
- Proficiency in Microsoft Office (Excel, Word, Publisher, Outlook)
- Experience with HubSpot or similar CRM software is a required
- Comfort in making phone calls and following up with speakers professionally
- Ability to multitask and meet deadlines in a fast-paced environment
- Willingness to travel to 6-8 events per year
- Confidence in public speaking (introducing speakers at events)
Perks & Benefits:
- Competitive salary: $45,000 - $50,000 per year
- Health & dental insurance
- Paid time off
- Engaging, fast-paced work environment with opportunities for travel
Ready to be part of a dynamic team that brings industry-leading events to life? Apply today!
Job Type: Full-time
Pay: $45,000.00 - $50,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Application Question(s):
- Do you live with in 25 miles of Lynnhaven Mall in Virginia Beach?
- Are you comfortable with working in the office (no Remote or Hybrid)?
- Are you able to travel to 6-8 conferences a year?
- Are comfortable with introducing the speakers at the conference?
Ability to Commute:
- Virginia Beach, VA 23452 (Required)
Work Location: In person
Salary : $45,000 - $50,000