Accounts Payable Coordinator

Overview:
The Accounts Payable Coordinator is a mid-level position responsible for assisting the finance department in creating accurate and timely financial records for the organization in a fast paced environment. This position reports to the Controller.

Essential Functions:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Accounts Payable functions including but not limited to:
  • Review all invoices for appropriate documentation
  • Distribute signed checks as required
  • Answer all vendor inquiries timely
  • Maintain all A/P reports, spreadsheets and files
  • Process employee expenses and payments
  • Maintain 1099 & W9 compliance from vendors
  • Process Intercompany Trade account invoices and payments
  • Maintain vendor addresses and contact information
  • Perform data entry of all transactions based on business structural coding norms
  • Upload checks into Positive Pay management tool
• Other Accounting functions including but not limited to:
  • Daily cash flow management
  • Bank account reconciliation
  • Balance sheet reconciliation
  • Prepare and post journal entries
  • Multi-state sales and use tax accounting
  • Fixed asset management and tracking
• Prepare accounting records to assess accuracy, completeness, and conformance to standards defined within the department.
• Assists in monthly and annual closings as assigned.
• Document and ensure proper keeping of financial records, making use of current technologies.
• Conformance and adherence to GAAP

Technical Competencies:

• Financial management
• Thoroughness
• Ethical conduct
• Time management
• Organization skills
• Data entry management
• Communication proficiency
• Strong initiative

Supervisory Responsibilities:
This position does not require supervisory responsibilities.



Work Environment:
This position operates in a professional office environment. This role routinely used standard office equipment such as computers, phone, photocopiers, filing cabinets, and fax machines.



Physical Demands:
This is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary. Is subject to lifting over 10 pounds.



Position Type/Expected Hours of Work:
This is a full-time position. Days and hours is work are Monday through Friday 8:00am to 6:00pm. Occasional evening and weekend work may be required as job duties demand.

Travel:
No travel is required for this position.

Required Education and Experience:

• Minimum of 3 years of experience in a related role
• Associate’s Degree in Finance or Accounting

Preferred Education and Experience:

• 3 years of experience in a related role
• Bachelor’s Degree in Finance or Accounting

Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this position. Duties, responsibilities and activities may change at any time with or without notice.

kCVOeeDNs0