Accounts Payable Specialist

Job Title: Accounts Payable Specialist

Location: Plantation FL 33322

Duration: Full Time

Pay Rate: $28.00 hourly Benefits (Medical - Vision, Dental)

Shift Timings: M-F 8:30 am EST – 5:00pm EST

Role:

The Accounts Payable Specialist is responsible for processing payable invoices, assisting Financial Statement Preparers in researching and recording unrecorded ACH items, researching invoice discrepancies and/or voids checks when requested. This role will also provided exemplary service in a manner consistent with the values and mission of NationBenefits. The AP Specialist will complete all responsibilities while demonstrating outstanding customer service skills as they relate to this function. This includes working interdepartmentally, as well as, with our external customers.

Responsibilities:

• Perform timely account reconciliation by verifying entries and comparing to balances;
• Analyze, prioritize, code and pay invoices, managing vendor or supplier expectations;
• Print all accounts payable reports and maintain all accounts payable files;
• Working with three separate ERP systems;
• Performing a three-way match on Accounts Payable invoices;
• Assist in ad-hoc Accounts Payable functions and tasks as requested;
• Provide support and training to fellow Accounts Payable Clerks, Processors and Specialist;
• Providing excellent customer service to our vendors, staff and customers;
• Monitor shared drive for activity and inform the necessary party of action to take;
• Performing check runs every week to ensure bills are paid on time;
• Utilizing of Excel & ERP systems;
• Researching and resolving vendor statement discrepancies and issues;
• Monitor and address inquires sent to the department mailboxes, voicemail and inbox;
• Assist in mailing of weekly checks, Answering phone calls and emails as needed;
• Performing full cycle processing including coding, matching, batching, verifying & reconciling transactions.

Requirements:

• NetSuite ERP Experience
• Must be able to work well in a fast-paced environment;
• Exposure to invoice exception management;
• Ability to adapt to changes with positive outlook, and suggest improvements;
• Ability to work well under pressure and under strict guidelines;
• Assist in mailing of weekly checks, Answering phone calls and emails as needed;
• Monitor and address inquires sent to the department mailboxes, voicemail and inbox;
• Analyze, prioritize, code and pay invoices, managing vendor or supplier expectations;
• Customer service experience;
• Strong organizational skills;
• Strong communication skills, both written and verbal;
• Strong interpersonal skills;
• Provide support and training to fellow Accounts Payable Clerks, Processors and Specialist.

Qualifications

Education/Training/Certifications/Licenses:

• High school diploma required. Associates degree with concentration in Business and/or Accounting preferred.

Experience/Knowledge/Skills:

• Minimum of 6 months related accounting experience or equivalent combination of education and experience. General knowledge of accounting principles and understanding of the general ledger accounts is preferred. Attention to detail and accurate data entry skills is a must.
• Strong verbal and written communication skills creating effective customer-focused relationships with all levels within the organization. Able to work under tight deadlines and use time effectively based on key priorities.