Office Assistant

Our Oregon team provides the personalized service and close collaboration of a local contractor, supported by the resources and stability of one of the nation’s largest commercial roofing companies.

The ideal candidate has professional office experience, strong attention to detail, and a willingness to learn construction-related processes and systems. Previous construction experience is helpful but not required.

Key Responsibilities

• Answer and direct incoming calls and emails.

• Greet and assist customers, vendors, employees, and office visitors.

• Enter purchase orders and accounts payable information accurately and promptly.

• Maintain vendor records and assist with invoice and account documentation.

• Enter and update information in company databases, spreadsheets, and construction management systems.

• Prepare, scan, organize, file, and distribute office and project documents.

• Maintain project files, customer records, and vendor documentation.

• Support project managers, operations personnel, field employees, and office leadership.

• Assist with scheduling meetings, deliveries, inspections, and other project activities.

• Process incoming and outgoing mail and shipments.

• Order and maintain office supplies and basic inventory.

• Assist with new-hire paperwork, timekeeping records, and other employee documentation.

• Communicate with customers, vendors, subcontractors, and employees to obtain or provide routine information.

• Provide backup coverage and cross-train in additional administrative, accounting, and project-support functions.

• Perform other duties as assigned.

Qualifications

• High school diploma or equivalent required.

• One or more years of professional office, administrative, reception, accounting support, or customer service experience preferred.

• Strong organizational skills and attention to detail.

• Accurate data-entry skills with consistent follow-through.

• Professional verbal and written communication skills.

• Ability to manage multiple assignments and changing priorities.

• Basic proficiency with Microsoft Outlook, Word, and Excel.

• Ability to work independently and collaboratively as part of a small local team.

• Previous construction experience is helpful but not required.

• Willingness to learn construction terminology, processes, and software.

Construction-specific training will be provided.

Pay and Benefits

• Pay: $22.00–$27.00 per hour, based on experience

• Medical, dental, and vision insurance

• 401(k) plan with employer contribution

• Company-paid life and AD&D insurance

• Short- and long-term disability coverage

• Paid time off and company holidays

• Opportunities for training, professional development, and career growth

• Stable, year-round employment with a growing national company