What are the responsibilities and job description for the Office Administrator position at NATIONS ROOF LLC?
Office Administrator
Location: Halethorpe, MD (Greater Baltimore Area)
Schedule: Monday–Friday, 8:00 AM – 5:00 PM | 100% In-Office
About Nations Roof
Nations Roof is a leading commercial roofing contractor committed to quality, safety, and customer satisfaction. We are seeking a detail-oriented Office Administrator to join our team and support essential office operations.
Position Overview
The Office Administrator plays a key role in supporting administrative, HR, and bookkeeping functions within a fast-paced construction environment. This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities effectively—with a substantial focus on payroll processing and accuracy.
Key Responsibilities
- Manage full-cycle payroll processing for multiple departments, ensuring accuracy and compliance with company policies and regulations.
- Maintain payroll records, verify timecards, and resolve discrepancies promptly.
- Handle inbound and outbound calls and emails; provide exceptional customer service and project updates.
- Schedule meetings, appointments, and orientations for new hires.
- Assist HR with maintaining office policies, personnel files, and onboarding processes.
- Support recruitment efforts, including screening candidates and coordinating interviews.
- Prepare, review, and manage subcontractor agreements, purchase orders, and work orders.
- Track and process invoices, payments, and bank deposits; reconcile accounts as needed.
- Maintain communication with project contacts regarding scheduling and documentation.
- Assist with lien releases, vendor notices, and compliance documentation.
- Provide backup support and cross-train on office functions.
- Perform additional administrative duties as assigned.
Qualifications
- 3–5 years of administrative experience; construction industry experience preferred.
- Hands-on experience with payroll processing (ADP Workforce Now or similar systems preferred).
- Basic accounting or bookkeeping knowledge.
- Proficiency in Microsoft Office (Excel, Word) and strong computer navigation skills.
- Excellent verbal and written communication skills; ability to interact with C-level executives.
- Experience with Salesforce and/or ADP Workforce Now (or similar CRM/payroll systems) is a plus.
- Strong organizational and multitasking abilities with attention to detail.
- Stable work history and ability to maintain confidentiality.
- English fluency required; bilingual (Spanish/English) is a plus.
- Bachelor’s degree preferred; equivalent experience considered.
Why Join Nations Roof?
- Competitive compensation and benefits package (more details below).
- Opportunity to work with a respected leader in the commercial roofing industry.
- Collaborative team environment with room for growth.
Benefits Include:
- Salaried position: $60K-$70K
- Medical Vision and Dental Benefits
- Accident and Disability Insurance
- Life Insurance
- PTO and Paid Holidays
- 401(K) with employer match
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Nations Roof provides equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information, or any other protected characteristic. Our company is a Drug Free Workplace
No Recruiters.
All candidates must be authorized to work in the U.S.
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Salary : $60,000 - $70,000
