Executive Assistant, Baseball Operations

Summary:

The Washington Nationals Baseball Operations Department is seeking a highly organized, dependable, and service-oriented Executive Assistant to support the President of Baseball Operations and broader Baseball Operations leadership. This full-time role is central to the day-to-day functioning of the department, combining high-level executive support with office management responsibilities.

We’re looking for someone who brings joy and energy to the workplace – someone who stays positive through the ups and downs of a long season and adds value by being a great presence in the room. The ideal candidate is exceptionally organized and detail-oriented with excellent communication and interpersonal skills. We are looking for someone who carries themselves with humility and embraces every task with a sense of purpose and pride. Integrity is essential: we value individuals who are dependable, accountable, and follow through on their commitments.

Whether you're early in your career or a seasoned professional, this position offers the opportunity to be a vital part of a collaborative, high-performing front office. If you’re someone who thrives in a fast-paced environment, enjoys supporting others, and believes in doing things the right way, we encourage you to apply.

The Nationals are a military-friendly organization actively recruiting veterans and spouses.

Essential Duties and Responsibilities:

Executive Support

• Provide direct administrative support to the President of Baseball Operations and other members of the senior Baseball Operations leadership group, including calendar management, travel coordination, and expense reporting.
• Prepare meeting materials and agendas with limited oversight, as needed. Anticipate needs in advance and attend meetings as requested, in a support/documentation role.
• Maintain confidentiality and professionalism in all interactions.
• Be a consistent, dependable presence who brings energy and optimism to the office.

Office Management

• Manage day-to-day office operations including kitchen and supply management and workspace organization, and budgeting tasks related thereto.
• Serve as a central resource for staff support, working cross-functionally to address internal requests and ensure they’re directed to the appropriate departments.
• Manage onboarding and offboarding processes for Baseball Operations staff, interns, and consultants, ensuring a welcoming and respectful environment for all.

Meeting and Event Coordination

• Coordinate and schedule interviews for Baseball Operations candidates, including managing calendar invites, hospitality arrangements, and logistical support.
• Organize and manage the execution and budgeting of team-building events such as department events and seasonal gatherings, contributing to a culture of connection and shared purpose.
• Manage and execute logistics relating to planning for major baseball events such as Spring Training, Trade Deadline, Amateur Draft, Winter Meetings, and other organizational meetings.

Administrative Operations 

• Proactively identify ways to improve workflows, solve problems, and support the team – adding value without regular direction or oversight.
• Maintain and organize confidential files, documents, and databases.
• Assist with ad hoc projects and other duties as assigned, with humility and a service-first approach.

Requirements:

Minimum Education and Experience Requirements

• Bachelor’s degree or equivalent experience.
• At least 2 years prior experience as an executive assistant to C-level executives.
• Experience working in baseball or professional sports is preferred, but not required. Experience in other private or public sector jobs (e.g. politics, government, management consulting, banking, technology, and/or startups) with fast-paced environments requiring strong organizational and communication skills is also helpful.
• Authorized to work in the United States.

Knowledge, Skills, and Abilities necessary to perform essential functions:

• Strong organizational skills with close attention to detail.
• Proficiency in Slack and Microsoft Office Suite, including Outlook, Excel, PowerPoint, Teams and Word.
• Excellent written and verbal communication skills, with strong interpersonal awareness and emotional intelligence.
• Ability to exercise excellent judgement and discretion in a variety of situations.
• Ability to manage multiple priorities and meet deadlines under pressure while maintaining professionalism.
• A humble and service-oriented mindset, with a willingness to take on any task and contribute meaningfully.
• High integrity and accountability, with a strong sense of dependability and follow-through.
• Ability to work independently and proactively, consistently adding value without requiring constant direction.
• Collaborative and team-focused, with a positive presence that supports and uplifts others.
• Open-minded and curious, with a desire to learn, grow, and adapt.
• Interest in baseball or sports operations is a plus.
• Uphold Core Values: Joy, Humility, Integrity and Competitiveness. These core values set the tone in everything we do, help us succeed on and off the field, make a difference in the community and provide the best guest experience in sports. It is important that the person in the position commits themselves to these core values so that we can constantly move forward in the same direction – Together.

Physical/Environmental Requirements

• Office: Working conditions are normal for an office environment. Availability to work evenings, weekends, and holidays as needed, per the baseball calendar. Primarily office-based at Nationals Park; occasional site visits, offsite meetings and travel to Florida Spring Training facility required.
• Must be able to lift/move up to 25lbs. and work in varied environmental conditions as needed.

Compensation:

The projected annual salary range for this position is $60,000 to $70,000 per year. Actual pay is based on several factors, including but not limited to the applicant’s: qualifications, skills, expertise, education/training, certifications, and other organization requirements. Starting salaries for new employees are frequently not at the top of the applicable salary range.

Benefits: 

The Nationals offer a competitive and comprehensive benefits package that presently includes:

• Paid vacation and sick leave, paid holidays throughout the year and a holiday break in December
• Medical, dental, vision, life and AD&D insurance
• Short- and long-term disability insurance
• Flexible spending accounts
• 401(k) and pension plan
• Access to complimentary tickets to Nationals home games
• Employee discounts
• Free onsite fitness center

Equal Opportunity Employer:

The Nationals are dedicated to offering equal employment and advancement opportunities to all individuals regardless of their race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, gender identity or expression, family responsibilities, matriculation, political affiliation, genetic information, disability, or any other protected characteristic under applicable law.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

We are committed to finding the best candidates possible and understand that backgrounds and experiences may vary. We encourage you to apply even if you do not believe you meet every one of our stated qualifications, as we recognize that candidates may have skills and/or experiences not explicitly listed in this job description that would add significant value to our organization.

Salary : $60,000 - $70,000