Accounting Operations Specialist -Temporary

The Accounting Operations Specialist is responsible for the full range of the accounts payable processing cycle, including Setting up new vendors, entering and reviewing invoices and expense reimbursements, reconciliation of staff’s corporate credit card accounts and invoicing as needed. This position will also be responsible for recording cash receipts received in the organization’s main operating account and ensuring that the outstanding check list is current and accurate, and recording reconciling bank items in a timely and accurate manner. This is a temporary position that requires up to 21 hours a week with occasional trips into our DC headquarters. The hourly rate is $40 per hour. We anticipate the position will last 5-6 months.

Accounts Payable

• Add new or edit existing vendor records as needed when requested by staff (daily) for the National Trust (NTHP), Stewardship Sites, Main Street, (NMSC—a subsidiary of the National Trust) and/ or RePurpose Capital.
• Prepare reports, as well as the pay proposal, for the accounts payable check run.
• Resolve any payment returned items (i.e., ACH or checks) in a timely manner.
• Review staff corporate credit card transactions in RAMP and assist with reconciliation of monthly RAMP file.
• Compare RAMP transactions and vendors to organization Unit4 payment system, for analysis, duplicate payments and invoicing staff for personal charges on RAMP corporate card
• Ensure the outstanding check list is current and accurate and escalate long- outstanding checks to the Associate Director, Accounts Payable & Receipting.
• Correspond with vendors regarding billing and payments.
• Respond to emails and phone calls from staff in a timely manner.
• Research and reconcile statements and payment records.
• Perform quarterly reviews of data for 1099. Edit as necessary.

Cash Receipts and Other Duties

• Record monthly ACH and Wires received in organizations operating account.
• Assist with bank and other reconciliations assigned.
• Assist with site receipts and deposit reports, JE and CRM reconciliation.
• Perform other duties as assigned by the Associate Director, Accounts Payable & Receipting.

• At least 3 years of professional level experience, particularly in a matrixed and geographically dispersed non-profit organization. Experienced in handling accounts payable, expense reimbursements, and other related accounting functions. Familiarity with using accounting software (Unit4 experience is a plus).
• Accounts payable experience required, with proven ability to calculate, post, and manage accounting figures and financial records with a high degree of timeliness and accuracy. Knowledge of 1099 rules is a must.
• Strong working knowledge of general ledgers and their relationship to financial statements. Experience with double entry accounting and entering journal entries in accounting software is strongly desirable.
• Ability to prioritize, multi-task efficiently and respond to a high volume of ongoing requests in a timely fashion.
• Must be detail-oriented and possess strong organizational skills.
• High degree of accuracy, timeliness and attention to detail required.
• Ability to reconcile vendor statements and general ledger accounts with high degree of timeliness and accuracy, with experience investigating and resolving discrepancies.
• Intermediate analytical and problem-solving skills, including issue identification and prioritization.
• Skilled in communicating to both internal and external customers, including strong writing, spelling, grammar, and proofreading skills, as well as strong verbal communication and customer service skills, and ability to discuss accounting-related issues clearly with non-accounting staff.
• Basic project-management skills. Ability to achieve results with moderate supervision.
• Proven ability to collaborate across divisions to implement processes and achieve results. Track record of building and maintaining productive relationships with both internal and external customers.
• Proven ability to continually develop skills related to use of rapidly changing technology and communications best practices.
• Ability to adapt and be flexible in a dynamic work environment. Ability to work effectively with frequent interruptions required. Able to handle frequently changing and/or unscheduled tasks with accuracy.
• Demonstrated success in working with culturally diverse audiences, partners and colleagues.
• Intermediate knowledge of Microsoft Excel and Word required. Familiarity with other software, including databases, a plus.
• Relevant experience required. Accounting background strongly preferred.
• Regular & reliable attendance required.