Executive Assistant to the CEO/COO and Office Manager

About National Research Group

NRG is a leading global insights and strategy firm at the confluence of content, culture, and technology. We stay ahead of what's next, providing fresh insights to spark new ideas. We're a trusted partner to our clients, working behind the scenes to bring imagination, depth, and clarity to their biggest challenges in entertainment, technology, lifestyle, sports, and gaming. Together, we create with confidence.

Our Values

• We do what we love, with conviction.
• Where discovery lives, and impact drives.
• We celebrate difference, cultivate belonging.
• Big thinking, collectively inspired.

The Opportunity

We are seeking a dynamic and highly motivated individual to fill the combined role of Executive Assistant to the CEO/COO and Office Manager in our Playa Vista office. The ideal candidate is highly organized, capable of managing workloads and prioritizing tasks in a fast-paced environment.

Your Impact

• Coordinate and manage the CEO/COO's schedule, ensuring all meetings, deadlines, presentations, and other duties are performed seamlessly.
• Assist in preparing the CEO/COO for events such as panel discussions, conferences, and client meetings.
• Coordinate the CEO/COO's communications, including phone calls, internal and external correspondence.
• Make travel arrangements, including flights, accommodations, and other itinerary specifics.
• Prepare and submit expense reports.
• Coordinate projects and reports for the CEO/COO.
• Manage and organize client events, dinners, and presentations.
• Develop an understanding of the needs of the organization and prioritize conflicting needs as necessary.

Responsibilities

• Oversee the clerical and front office functions to ensure smooth daily operations.
• Improve operational systems, processes, and policies in support of the company's mission.
• Manage office events, including planning and execution of social gatherings and ordering catering.
• Maintain office cleanliness, décor, and supplies; make necessary space upgrades and coordinate inter-office moves.
• Liaise directly with our sister-agencies operations team and parent company's Facilities team where necessary.
• Document all operations expenditures and inventory.
• Document regular building inspections and walk-throughs.
• Manage meeting room technology, ensuring all VC and screenshare systems are functioning properly.
• Manage external vendors and communicate with building management as needed.
• Ensure the office environment is comfortable, safe, and compliant with all relevant health, safety, and facility regulations.

Who We're Looking For

• An internally-motivated self-starter who continuously strives to get things done regardless of challenges encountered.
• A team player who is able to work collaboratively and drive projects to completion with minimal oversight.
• Strong communication skills, both verbal and written.
• Highly organized and extraordinarily detail-oriented.
• A positive and personable attitude, with the ability to work harmoniously and effectively within a team and across teams.
• 2-5 years of relevant experience working in operational management and/or as an Executive Assistant; experience at an entertainment or digital media company is a plus.
• Strong computer skills, including proficiency in Microsoft Office, Google Workspace, and/or Apple productivity tools.
• BA/BS in business, administration, or a related field with a strong academic record.

Position Type

This is a full-time, exempt position.

Work Environment:

This job operates in a professional office environment in Playa Vista, CA, where the role requires being physically present 5 days per week.

What We Offer

• Great offices in Playa Vista, New York, and London.
• Unlimited PTO, volunteer days, and a generous number of recharge days, including a full office closure during the week of Christmas and New Year's.
• Medical, Dental, and Vision Insurance Plans.
• 401K with company match.
• 12 weeks paid Parental Leave.
• Education and training reimbursement plan and other training and professional development opportunities.
• Employee perks program (includes discounts on travel, hotels, cars, fitness, movie tickets, and more).
• Resources available for mental health, inclusive care, and family building.
• NRGratitude, our company-wide employee recognition program.
• Regular team/company events and activities, including annual summer and holiday parties.

Pet-friendly headquarters and pet insurance options.

Our Commitment

Diversity, equity, and inclusion are at the center of all our practices to ensure that NRG is a place where people from all identities and backgrounds can thrive. NRG is committed to recruiting and retaining diverse talent by supporting their growth through learning programs, internal mobility, affinity group participation, and leadership development. Our differences make us a stronger workforce and enhance our creativity and innovation. We are proud to be an inclusive workplace for all and are committed to equal employment opportunity regardless of race, color, religion, sex, age, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law.