Work Control Coordinator/Admin Assistant

Administrative Assistant/Work Control Coordinator

National Management Resources has provided facilities management services for over 40 years. We work in educational settings, including K-12 facilities, boarding schools, colleges, and universities all over the country. We offer competitive wages.

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will possess strong clerical and customer service skills, with the ability to manage multiple tasks efficiently. This role is essential in ensuring smooth office operations and providing support to various departments. The Administrative Assistant will be responsible for maintaining day-to-day office operations, managing communications, including public relations and human resource functions.

Administrative Assistant/Work Control Benefits:

• Year-round work
• Work independently throughout the day
• Paid time off
• Paid holidays
• Health, dental and vision insurance
• 401K
• Short-term disability

Administrative Assistant/Work Control Responsibilities:

· Administer the computerized work order system and provide orders to proper employees.

· Provide exceptional customer service by answering phones, responding to inquires/emails & greeting visitors.

· Assist department supervisors or service technicians in parts location or pricing and/or coordinate or contact outsourced services as requested.

· Maintain a purchase order system.

· Order supplies, maintain records, arrange appointments, and prepare reports.

· Administer time system for all departments. Prepare payroll for submission.

· Maintain personnel records including employment applications.

· Conduct employee orientation for new National employees, to include review of the National personnel policy handbook, review of benefits, review of account policies, department policies and procedures, and initial safety training.

· Proofread documents for accuracy/clarity before distribution.

· Support team members with clerical tasks as needed including filing, scanning, & document preparation.

• Maintain strict confidentiality.
• Accurately use Microsoft Word, Microsoft Excel, Microsoft Outlook, copy machines, and 2-way radio equipment.

· Assist the Director as needed.

· Performs other duties as assigned.

Administrative Assistant/Work Control Qualifications:

• Have a valid driver's license
• Lift objects (up to 20 pounds)
• Sit for long periods of time

Administrative Assistant/Work Control Experience:

· 3 years Administrative Assistant/Office experience

· Strong organizational skills with ability to manage multiple tasks simultaneously.

· Excellent phone etiquette & interpersonal skills for effective communication with clients/colleagues.

· Attention to detail in proofreading & data entry tasks is essential.

Passing a Drug Screening and Background Check is required for employment.

Pay: $18.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $18