What are the responsibilities and job description for the Payroll Administrator - HR position at National Kidney Partners?
What You Will Do
- Payroll Processing: Collect, verify, and process bi-weekly/semi-monthly payroll for all entities; enter hours, salaries, adjustments, PTO, and deductions with precision.
- New Hire & Change Management: Process new hire setup, terminations, pay rate changes, garnishments, and direct deposit updates in the payroll system.
- Payroll Tax & Compliance: Prepare and submit federal and Florida payroll tax deposits and filings (Form 941, FUTA, SUTA); reconcile tax accounts monthly.
- Year-End Payroll: Manage W-2 preparation and distribution; assist with year-end payroll close in coordination with the SSA and external CPA.
- Payroll Reconciliation: Reconcile payroll registers to general ledger each pay period; prepare payroll summary and labor distribution reports.
- Employee Support: Respond to employee payroll inquiries accurately and within established timeframes.
- Other Duties: Assist with month-end close payroll accruals and other duties as assigned by the SSA.
What We Are Looking For
- Payroll processing experience — 2–3 years hands-on; multi-entity or healthcare preferred
- Payroll system proficiency — ADP, PayCor, Paychex, QuickBooks Payroll, Gusto, or equivalent
- Payroll tax knowledge — federal and Florida requirements, 941, FUTA, SUTA, W-2
- Microsoft Excel — intermediate; payroll reconciliation and reporting
- Strict confidentiality — payroll is highly sensitive; unwavering professionalism required
- Accuracy and self-review discipline — payroll errors have direct employee impact; none are acceptable
- FPC or CPP certification — a plus; not required
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Associate’s Degree (Required); Bachelor’s Degree — Preferred. FPC or CPP certification is a plus. Equivalent payroll experience will be considered.
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