What are the responsibilities and job description for the Administrative Assistant 3 - New York, NY position at National Guard Employment Network?
Job Description
ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.
Colgate-Palmolive Company is a global consumer products company operating in over 200 countries specializing in Oral Care, Personal Care, Home Care, Skin Care, and Pet Nutrition. Our products are trusted in more households than any other brand in the world, making us a household name!
Join Colgate-Palmolive, a caring, innovative growth company reimagining a healthier future for people, their pets, and our planet. Guided by our core values-Caring, Inclusive, and Courageous-we foster a culture that inspires our people to achieve common goals. Together, let's build a brighter, healthier future for all.
As an Administrative Assistant, you will play a vital role in supporting multiple managers by performing varied administrative work that requires in-depth organizational knowledge and judgment. You will proactively anticipate customer needs, demonstrate initiative, and add significant value to the department's activities while handling sensitive data with extreme discretion. This role is essential for streamlining workflows and ensuring the seamless execution of business priorities through expert coordination and support.
Responsibilities
Meeting and Event Management: Provides comprehensive administrative and logistical support for onsite and off-site meetings, including troubleshooting equipment, coordinating with stakeholders across multiple locations, and managing catering or special event setups.
Travel Coordination: Independently manages complex domestic and international travel itineraries, secures required visa documentation, and prepares travel expense reports with minimal supervision.
Financial & Contractual Oversight: Assists in the the end-to-end Purchase Order process for North America Media, Insights, and Omni-Commerce, proactively resolving invoice discrepancies and tracking contract execution as required by senior leadership.
Executive Communications: Creates and edits high-level presentations and correspondence with sharp attention to detail and manages departmental communication tools such as Google distribution lists and organization charts.
Departmental Operations: Oversees office logistics, including inventory maintenance of the product closet, floor plan updates, and facilitating the onboarding/offboarding process for employees regarding IT equipment and workspace setup.
Additional Qualifications/Responsibilities
Required Qualifications
High School diploma or GED
Minimum of 4 years of experience in an executive or high-level administrative support role.
Demonstrated proficiency using G Suite products (Gmail, Sheets, Docs, Slides, Google Meet), Concur expense management, and AMEX travel management systems.
Proven ability to manage tasks effectively in a fast-paced, high-volume environment under pressure and strict deadlines.
Preferred Qualifications
Bachelor's Degree.
Possesses strong analytical capabilities and a high degree of attention to detail.
Demonstrated project management skills and a focus on continuous improvement and documentation.
Self-starter who works well without detailed supervision and has a strong ability to prioritize competing work demands.
Displays a collaborative nature and team spirit.
Compensation and Benefits
Salary Range $64,000.00 - $85,000.00 USD
Pay is determined based on experience, qualifications, and location. Salaried employees may also be eligible for discretionary bonuses, profit-sharing, and long-term incentives for Executive-level roles.
ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.
Colgate-Palmolive Company is a global consumer products company operating in over 200 countries specializing in Oral Care, Personal Care, Home Care, Skin Care, and Pet Nutrition. Our products are trusted in more households than any other brand in the world, making us a household name!
Join Colgate-Palmolive, a caring, innovative growth company reimagining a healthier future for people, their pets, and our planet. Guided by our core values-Caring, Inclusive, and Courageous-we foster a culture that inspires our people to achieve common goals. Together, let's build a brighter, healthier future for all.
As an Administrative Assistant, you will play a vital role in supporting multiple managers by performing varied administrative work that requires in-depth organizational knowledge and judgment. You will proactively anticipate customer needs, demonstrate initiative, and add significant value to the department's activities while handling sensitive data with extreme discretion. This role is essential for streamlining workflows and ensuring the seamless execution of business priorities through expert coordination and support.
Responsibilities
Meeting and Event Management: Provides comprehensive administrative and logistical support for onsite and off-site meetings, including troubleshooting equipment, coordinating with stakeholders across multiple locations, and managing catering or special event setups.
Travel Coordination: Independently manages complex domestic and international travel itineraries, secures required visa documentation, and prepares travel expense reports with minimal supervision.
Financial & Contractual Oversight: Assists in the the end-to-end Purchase Order process for North America Media, Insights, and Omni-Commerce, proactively resolving invoice discrepancies and tracking contract execution as required by senior leadership.
Executive Communications: Creates and edits high-level presentations and correspondence with sharp attention to detail and manages departmental communication tools such as Google distribution lists and organization charts.
Departmental Operations: Oversees office logistics, including inventory maintenance of the product closet, floor plan updates, and facilitating the onboarding/offboarding process for employees regarding IT equipment and workspace setup.
Additional Qualifications/Responsibilities
Required Qualifications
High School diploma or GED
Minimum of 4 years of experience in an executive or high-level administrative support role.
Demonstrated proficiency using G Suite products (Gmail, Sheets, Docs, Slides, Google Meet), Concur expense management, and AMEX travel management systems.
Proven ability to manage tasks effectively in a fast-paced, high-volume environment under pressure and strict deadlines.
Preferred Qualifications
Bachelor's Degree.
Possesses strong analytical capabilities and a high degree of attention to detail.
Demonstrated project management skills and a focus on continuous improvement and documentation.
Self-starter who works well without detailed supervision and has a strong ability to prioritize competing work demands.
Displays a collaborative nature and team spirit.
Compensation and Benefits
Salary Range $64,000.00 - $85,000.00 USD
Pay is determined based on experience, qualifications, and location. Salaried employees may also be eligible for discretionary bonuses, profit-sharing, and long-term incentives for Executive-level roles.
Salary : $60,000 - $75,000