Accounts Payable Coordinator

National Fleet Management is seeking a detail-driven Accounts Payable Coordinator to support our growing finance operation. This role is critical to maintaining accuracy, speed, and control across our invoice-to-payment process.

You will play a key role in ensuring vendors are paid on time, financial data is accurate, and our operations continue to run efficiently across all locations.

This is an opportunity for someone who can step in, take ownership, and contribute immediately in a fast-paced, high-accountability environment.

• Review, code, and process vendor invoices with accuracy and urgency
• Match invoices to purchase orders and receiving documentation
• Ensure proper approvals are obtained prior to payment
• Utilize Yooz (AP automation platform) to manage invoice workflows

• Prepare and process payments (ACH, wire, check)
• Maintain payment schedules to ensure timely and accurate disbursements
• Monitor accounts to prevent late fees or service disruptions

• Reconcile vendor statements and resolve discrepancies quickly
• Maintain clean, organized, and audit-ready records
• Support month-end close processes and reporting

• Respond to vendor inquiries regarding invoices and payments
• Partner with operations and internal teams to resolve issues efficiently
• Build strong, professional vendor relationships

• 1–3 years of Accounts Payable or general accounting experience
• Strong attention to detail with a high level of accuracy
• Ability to manage multiple priorities in a fast-paced environment
• Strong organizational and time management skills
• Intermediate Excel skills (including VLOOKUPs required)
• Experience working with AP automation tools (Yooz or similar preferred)
• Strong communication and problem-solving abilities
• Ability to contribute quickly with minimal ramp-up

• Experience in fleet management, transportation, or service-based industries
• Familiarity with accounting or ERP systems (Karmak, QuickBooks, or similar)
• Basic understanding of accounting principles

• Opportunity to make an immediate, visible impact
• High-growth, performance-driven environment
• Strong leadership and clear operational direction
• Career growth opportunities based on performance

$45,760 – $54,080 annually (based on experience). 

At National Fleet Management, we invest in our people and provide a competitive and well-rounded benefits package:

• Medical, Dental, and Vision Insurance
• Company-paid Life Insurance
• Short-Term and Long-Term Disability coverage (vol
• 401(k) Profit Sharing Plan
• Paid Time Off (PTO) & Company Holidays
• Employee Assistance Program (EAP)
• Opportunities for growth and advancement

• If you’re ready to take ownership, drive accuracy, and be part of a team that’s building something meaningful, we’d love to connect with you.