Accounts Payable (AP) Specialist

Job Summary:

Accounts Payable (“AP”) Specialists are responsible for processing financial transactions for the Company.Dutiesincludeprocessingvendorinvoicesintotheaccountingsystem, supporting the payment of invoices and accurate record keeping, compiling vendor reconciliations, and proactively obtaining invoices.

Supervisory Responsibilities:

• None

Major Tasks, Responsibilities and Key Accountabilities:

• Acquire and match invoices to Purchase Orders (POs)and review or accuracy
• Review open PO report for reasonableness
• Route invoices through appropriate approval queues and manage approvals as needed
• Maintain vendor information records and ensure compliance with the company’s vendor policies
• Obtain new vendor documentation and perform vendor setup in accounting system
• Manage vendor payment methods and banking information
• Perform fraud prevention measures related to vendor payments
• Assist credit card holders with transaction classification and documentation of credit card charges
• Assist with yearly 1099 preparation and distribution
• Understand and accurately apply the expense classification structure of the company
• Constantly strive to increase accuracy, efficiency, and effectiveness

Required Skills and Abilities:

• Working knowledge of Microsoft Excel(data entry, filtering & sorting, basic formulas, and lookup functions)and Outlook; prior Excel experience is required
• Comfortable navigating a computer and working in standard business software
• Ability to perform basic arithmetic
• Clear, professional written and verbal communication with colleagues and external stakeholders to resolve invoice and account level discrepancies
• Attention to detail

Preferred Qualifications–Education and Experience:

• Associate or bachelor’s degree in accounting, business, or a related field or equivalent bookkeeping/AP experience
• Time management skills and ability to prioritize deadlines
• Advanced Microsoft Excel skills (e.g., pivot tables, nested formulas)
• ExperiencewithSageCRE300,TimberScan
• Experienceexercisingdiscretionandconfidentialitywithsensitivecompanyinformation
• Criticalthinking,innovative,detail-oriented,andself-motivatedwithideasand recommendations for increased productivity and efficiency

Job Environment Requirements:

• Prolonged periods of sitting at a desk and working on a computer
• On rare occasions, there may be a need to move or lift light articles
• This role will require you to report to the office and there will not be the opportunity to work remotely.

$24.00-$29.00 DOE

We are an Equal Opportunity Employer and Affirmative Action Employer. We are committed to creating a diverse and inclusive workplace where all individuals are treated with dignity and respect. We do not discriminate in hiring or promoting based on race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information, veteran status, or any other characteristic protected by federal, state, or local law. We value diversity and encourage applications from individuals of all backgrounds.

We are a company committed to creating an accessible and inclusive hiring process. If reasonable accommodation is required to participate in the application, interview, or any other aspect of the hiring process, please contact Michelle Harl at mharl@natfiresafety.com. An accommodation that meets needs and allows full participation in the process will be provided.

Union Role

Yes No

Pay: $24.00 - $29.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Disability insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $24 - $29