Inventory Coordinator

National Equipment & Service Corporation (NES) is Southern California's premier dock and door service company, specializing in loading dock equipment, commercial doors, and security solutions. We're on a mission to save lives and keep the economy humming by ensuring our customers' operations run safely and efficiently.

We've built a culture centered on five core values that define how we work:

• Customer-Centric Excellence - Relentlessly focus on customer success by asking what's best for them
• Complete Ownership - Take full accountability for outcomes that strengthen the entire company
• Principled Collaboration - Challenge ideas with integrity, commit fully when a decision is made, and execute as a team
• Empowered Trust - Build trust through transparency, empower people to make decisions, and share information openly
• Relentless Learning - Stay curious, develop exceptional talent, and systematically improve everything we do

If you're looking for a company that invests in its people, maintains clear values, and creates meaningful impact, NES might be your next career home.

Department: Field Operations

Reports To: Service Manager

Location: Irvine, CA

Employment Type: Full-Time

Maintain operational excellence through comprehensive warehouse management, fleet coordination, and inventory optimization that directly enables our field technicians to deliver same-day response and first-time fix service. This hands-on role ensures our physical assets, inventory systems, and warehouse operations support the service excellence that differentiates NES in the Southern California market.

Warehouse Management & Organization (35%)

• Maintain clean, organized, and safe warehouse environment through daily inspections and proactive maintenance
• Organize parts storage systems to enable efficient retrieval and distribution
• Implement and maintain warehouse layout optimization for workflow efficiency
• Ensure compliance with safety regulations and OSHA standards for warehouse operations
• Manage waste removal, recycling programs, and facility cleanliness
• Coordinate warehouse improvements and space utilization projects

Inventory Management & Optimization (30%)

• Conduct regular cycle counts and inventory audits to maintain system accuracy
• Monitor inventory levels and proactively place orders before stockouts occur
• Receive, inspect, and process all incoming inventory deliveries
• Allocate and distribute inventory to technician trucks and parts vehicles
• Run inventory reports to identify trends, usage patterns, and optimization opportunities
• Identify new inventory items to stock that reduce material costs and improve service delivery
• Reconcile inventory discrepancies and coordinate with team for approval on adjustments
• Maintain accurate inventory records in ServiceTitan

Fleet & Asset Management (20%)

• Schedule and coordinate vehicle maintenance appointments for entire company fleet
• Maintain comprehensive maintenance records and service history for all vehicles
• Monitor vehicle condition and proactively address maintenance needs
• Coordinate vehicle stocking to ensure technicians have necessary tools and materials
• Track fleet assets including tools, equipment, and company property
• Manage vehicle registration, inspection compliance, and documentation

Vendor Relations & Cost Optimization (10%)

• Communicate with vendors and suppliers regarding inventory needs and delivery coordination
• Collaborate with Parts Coordinator on vendor management and pricing negotiations
• Research opportunities for better pricing on recurring inventory items
• Support cost reduction initiatives through strategic inventory planning
• Obtain approval from leadership before implementing vendor or pricing changes

Cross-Functional Support & Project Coordination (5%)

• Collaborate closely with Parts Coordinator on job staging and project material preparation
• Assist with physically loading parts and materials into technician and project vehicles
• Support Project Coordinator with material staging for installations and large projects
• Coordinate with field technicians on inventory needs and special requests
• Participate in team meetings and contribute to operational improvement initiatives

• High school diploma or equivalent
• 3 years of experience in warehouse operations, inventory management, or logistics
• Strong organizational skills with keen attention to detail and accuracy
• Proficiency with inventory management systems and basic computer skills
• Ability to work independently with minimal supervision
• Valid driver's license and clean driving record
• Physical ability to meet the demands described below

• Forklift certification (or willingness to obtain)
• Warehouse safety certifications (OSHA, etc.)
• Experience with ServiceTitan or similar field service management platforms
• Knowledge of dock equipment, commercial doors, or industrial products
• Fleet management or vehicle maintenance coordination experience
• Experience in service-based or construction industry warehouse operations

• Ownership Mentality: Taking pride in maintaining an exceptional warehouse environment and proactively solving problems
• Detail-Oriented Excellence: Natural accuracy in inventory tracking, cycle counting, and asset management
• Collaborative Spirit: Working seamlessly with Parts Coordinator, field technicians, and Project Coordinator
• Growth Orientation: Eagerness to learn our equipment and continuously improve warehouse efficiency
• Safety Consciousness: Commitment to maintaining safe warehouse practices and compliance standards
• Cultural Alignment: Strong resonance with our core values and mission

This position requires regular physical activity in a warehouse environment, including:

• Lifting, carrying, pushing, and pulling materials up to 50 pounds regularly, with occasional lifting up to the maximum allowed by California state law with assistance
• Standing and walking for extended periods throughout the workday
• Bending, stooping, kneeling, and reaching to organize inventory and maintain warehouse
• Working at heights using ladders and elevated platforms (with appropriate safety equipment and training)
• Operating warehouse equipment including forklifts, pallet jacks, and hand trucks (training provided)
• Working in varying temperature conditions (warehouse environment)
• Exposure to dust, dirt, and warehouse conditions typical of industrial operations

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

• Medical, Dental, Vision Insurance - employer contribution to all employees and increases as you advance
• Paid Time Off - 3 weeks total (2 weeks vacation 1 week sick leave)
• Holiday Pay - 8 paid holidays
• 401(k) Retirement Plan - available to all employees

• Structured Training Programs - Comprehensive onboarding via Trainual including forklift certification, warehouse safety, and ServiceTitan training
• Career Advancement Pathways - Clear progression opportunities within Field Operations as we grow
• Bi-Weekly 1:1 Coaching - Regular development conversations focused on your growth
• Certification Support - Company-provided forklift, warehouse safety, and equipment training

• Modern Technology Stack - ServiceTitan inventory management platform, Google Workspace, Slack for team communication, or equivalent
• Well-Maintained Facilities - Organized warehouse with proper equipment and safety systems
• Early Schedule - 7 AM - 4 PM schedule allows for afternoon/evening personal time
• Structured Meeting Rhythms - Daily huddles, weekly team meetings, safety meetings, quarterly planning sessions
• Recognition & Celebration - Regular acknowledgment of warehouse excellence and cost optimization achievements
• Collaborative Culture - Close teamwork with Parts Coordinator, Service Manager, and field technicians

NES is a growing company with expanding opportunities across all departments. We adhere to a comprehensive growth methodology to ensure disciplined, sustainable growth. We prioritize promoting from within and developing leadership capabilities at every level. This role is positioned to grow with the company, with potential advancement to as we expand our project volume and team size.

Submit your resume and a brief note about why NES appeals to you. We're particularly interested in understanding:

• Which of our core values resonate most with you and why?
• What experience do you have in warehouse management or inventory optimization that would benefit our operations?
• What you're hoping to accomplish in your next position?

NES is committed to building a diverse and inclusive workplace. We're an equal opportunity employer and welcome applications from all qualified candidates regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability, or any other protected characteristic.

National Equipment & Service Corporation | Saving Lives & Keeping the Economy Humming