Accountant

Account Clerk – Financial Operations & QuickBooks Specialist

Position Summary

The Bookkeeper is responsible for supporting the day-to-day financial operations of the company with emphasis on QuickBooks management, accounts payable, and accounts receivable. This role plays a critical part in maintaining accurate financial records, supporting operational reporting, and assisting with month end close and reconciliations.

Key Responsibilities

Accounts Payable & Vendor Management

• Process invoices accurately and in a timely manner
• Prepare A/R and A/P reports as needed.
• Maintain vendor files, W-9 documentation, and payment records
• Research and resolve invoice discrepancies and payment issues
• Communicate with vendors and customers regarding billing questions and payment status

Financial Operations Support

• Assist with daily financial and operational accounting tasks
• Support month-end close activities and reporting preparation
• Perform bank, credit card, and account reconciliations
• Maintain accurate filing systems for invoices, receipts, and financial documentation
• Assist with audit preparation and internal financial reviews
• Generate financial reports and transaction summaries as requested
• Support operational teams with billing verification and financial documentation

Qualifications

Required

• 2 years of accounting, bookkeeping, or financial operations experience
• Proficiency in Microsoft Excel
• Strong communication and problem-solving skills
• High attention to detail and accuracy
• Experience supporting multi-entity or multi-location operations

Preferred

• Background in logistics, transportation, courier, or operational accounting environments
• Knowledge of invoice auditing and reconciliation processes
• Familiarity with document management and digital filing systems
• Experience in QuickBooks

Performance Expectations

• Timely and accurate processing of vendor invoices and payments
• Accurate maintenance of QuickBooks records and financial data
• Consistent support of financial deadlines and reporting requirements
• Strong attention to detail with minimal accounting errors
• Active participation in accounting process improvements and migration initiatives

Reporting Structure

Reports To:
Controller / Accounting Manager / Chief Operating Officer

Works Closely With:
Operations Team, Billing Department, Dispatch Management, Vendors, Executive Leadership

Pay: $30.00 - $35.00 per hour

Benefits:

• Flexible schedule

Experience:

• QuickBooks Desktop: 1 year (Required)
• Accounts receivable and/or Accounts Payable: 2 years (Preferred)
• Bank reconciliation: 2 years (Required)

Ability to Commute:

• Scottsdale, AZ 85258 (Required)

Work Location: In person

Salary : $30 - $35