What are the responsibilities and job description for the Administrative Assistant position at National Children's Center (NCC)?
National Children’s Center, Inc. is a nonprofit organization that is one of the region’s largest non-governmental providers of services for individuals with developmental disabilities, offering an array of services to infants, toddlers, preschoolers, and adults in the Washington metropolitan area. Our mission is to provide a lifetime of opportunities for people with intellectual and developmental disabilities.
SUMMARY: The Administrative Assistant for Community Living Services provides comprehensive support to the Executive Director and the Community Living Services department. This role involves managing calendars, processing & approving invoices, taking meeting minutes, and assisting with various administrative functions to enhance the efficiency and effectiveness of the Community Living Services team. The position also includes supporting Home Managers, coordinating with the finance department, and ensuring accurate data management.
LOCATION & SHIFT: This position is Monday-Friday from 9am-5pm at our Corporate office on Georgia Avenue in Silver Spring, MD. The schedule is hybrid (after the probationary period), and you are expected to work 2 days per week in the office.
SALARY: The salary for this position is $49,000-$52,000 annually
Essential Functions And Responsibilities
SUMMARY: The Administrative Assistant for Community Living Services provides comprehensive support to the Executive Director and the Community Living Services department. This role involves managing calendars, processing & approving invoices, taking meeting minutes, and assisting with various administrative functions to enhance the efficiency and effectiveness of the Community Living Services team. The position also includes supporting Home Managers, coordinating with the finance department, and ensuring accurate data management.
LOCATION & SHIFT: This position is Monday-Friday from 9am-5pm at our Corporate office on Georgia Avenue in Silver Spring, MD. The schedule is hybrid (after the probationary period), and you are expected to work 2 days per week in the office.
SALARY: The salary for this position is $49,000-$52,000 annually
Essential Functions And Responsibilities
- Schedule and manage meetings, appointments, and events for the Director and the CLS team.
- Manage CLS, CSS, and Direct Support Professional (DSP) meetings, including scheduling and coordination.
- Assist with executive leadership meetings, including setup, food orders, and taking minutes as needed.
- Review and prepare the budgeted hours reports for each PC/HM and schedule meetings with each team and CLS Directors.
- Support the planning and execution of departmental events and activities (e.g., DSP Week, Nurses Week, departmental luncheons).
- Participate in team meetings and support team goals and initiatives.
- Review and approve invoices related to Community Living Services expenses.
- Work with finance on pharmacy billing and Home & Community-Based Services (HCA) expenses.
- Review staff documentation in the electronic records management system and provide reports to the CLS department.
- Strong organizational and time management skills.
- Excellent communication and interpersonal abilities.
- Proficiency in office software (e.g., Microsoft Office Suite) and Therap (or other electronic records) software.
- Ability to handle confidential information with discretion.
- Experience in event planning and coordination.
- Strong problem-solving skills and attention to detail.
- Ability to work collaboratively in a team environment.
- Flexibility and adaptability to handle various tasks and changing priorities
- High School diploma or general education degree (GED)
- Two to three (2-3) years administrative or office experience
Salary : $49,000 - $52,000