What are the responsibilities and job description for the Material Management Specialist position at National Association of Latino Healthcare Executives?
Job Summary
Under indirect supervision, has been cross trained to perform a variety of materiel management functions such as: maintaining inventory availability based upon consumption/stat demand needs of the customer; documenting and tracking product usage, orders, delivery cycles; inspecting/validating that the correct items have been received and are the appropriate item for the use; delivering stock and non-stock items; storing products, coordinating product returns; sorting mail, operating materiel handling equipment. May operate fork lift, post US Mail, and/or perform inventory analysis using Materials Management System (MMS). May be required to use personal vehicle to transport self between facilities.
Essential Responsibilities
Under indirect supervision, has been cross trained to perform a variety of materiel management functions such as: maintaining inventory availability based upon consumption/stat demand needs of the customer; documenting and tracking product usage, orders, delivery cycles; inspecting/validating that the correct items have been received and are the appropriate item for the use; delivering stock and non-stock items; storing products, coordinating product returns; sorting mail, operating materiel handling equipment. May operate fork lift, post US Mail, and/or perform inventory analysis using Materials Management System (MMS). May be required to use personal vehicle to transport self between facilities.
Essential Responsibilities
- Upholds Kaiser Permanentes Policies and Procedures, Principles of Responsibilities and applicable state, federal and local laws.
- Inventories supply areas.
- Prepares written documentation or transmits replenishment needs.
- Changes inventory levels based upon data, customer input and knowledge of inventory supply and lead time for replenishment.
- May perform inventory analysis.
- Delivers supplies, linen, medical records, mail, pharmaceuticals, lab specimens, radiology films, hazardous materials and other items to customers according to prescribed routes and STAT customer needs, within specified time frames.
- Responds to customer needs and requests for stock and non-stock supplies.
- Determines if standard stock/formulary item can meet request and achieves understanding of customer need if it cannot.
- Verifies accuracy of stock/part number, unit of issue, quantity, and time supply required.
- Completes and corrects recharge and order processing documents as needed.
- Rotates and restocks supply shelves, checking for and removing outdated supplies.
- Maintains organized, clean and labeled supply areas.
- Completes documents to adjust/reorganize inventory as required.
- Receives deliveries, may assist in unloading trucks.
- Inspects delivery for damage, quality, verifies accuracy, quantity, and ensures items received meet order specifications.
- Maintains delivery records.
- Responds appropriately to customer inquires regarding Logistics Services support.
- May research request using telephone and/or computer methods.
- Assists customers with return order or repair process.
- Ensures adequate documentation, packaging needs, and arranges shipping/ transportation.
- Sorts mail and other items to ensure efficient and timely distribution.
- May post US Mail.
- Operates equipment for lifting and transporting supplies such as pallet jacks (manual and electric), hand trucks, and flat bed carts following established safety procedures.
- May operate fork lift.
- KP Service Standards: Follows LMPs ABCs: Takes Initiative: Positive first impression, ask how you can help and give information Take Responsibility: Solve problems, resolve conflict, assume ownership Take Care: Protect confidentiality, show respect, value differences, and show empathy Take Pride: Neat work area, low noise, be professional, support your team and KP.
- Performs other duties as assigned.