What are the responsibilities and job description for the Director of Meeting Logistics, Executive Networking Groups position at National Association of Home Builders?
I’m hiring!
NAHB is seeking a Director of Meeting Logistics, Executive Networking Groups to join our team.
This role will lead the meeting logistics function for our Executive Networking Groups and oversee the full meeting logistics lifecycle — from hotel sourcing and contract negotiation to registration coordination, room blocks, BEOs, transportation arrangements, invoice reconciliation, and member billings.
A key part of this role is hotel contract expertise. We’re looking for someone who understands group meeting contracts, including favorable industry-standard terms and concessions related to room blocks, attrition, cancellation, meeting space, food and beverage, banquet functions, AV, and other group meeting requirements — and who can effectively negotiate terms that protect the association while supporting a strong member experience.
This position also requires experience managing the full contract management lifecycle, including contract review, internal approvals, legal coordination, final execution, deadline tracking, and post-execution follow-through.
This role is an important part of NAHB’s Executive Networking Groups program, which supports builders and remodelers through peer-to-peer networking, business management best practices, and high-value member engagement. The Director of Meeting Logistics helps ensure that our meetings are well-planned, financially sound, contractually protected, and professionally executed, so members can focus on learning from one another and strengthening their businesses.
A minimum of 5 years of experience in association meeting planning, conference planning, hospitality, or related logistics management is required. Experience supervising staff and managing team performance is preferred.
Success in this position will look like a well-supported logistics team, strong, consistent meeting-planning processes, favorable hotel contract terms, accurate room-block and billing management, timely execution of deadlines, strong collaboration with meeting facilitators and vendors, and a high-quality experience for our members.
The right person will bring strong meeting planning experience, sound judgment, attention to detail, and a collaborative leadership style to a high-volume, member-focused program. They should enjoy leading a team, improving processes, building strong relationships with hotels and vendors, and supporting successful meetings for our members.
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