Staff Accountant (Part-time)

TITLE:  Staff Accountant

IMMEDIATE SUPERVISOR:  Controller

CLASSIFICATION:  Part time, non-exempt

SALARY:  $36 per hour

SCHEDULE:  21 hours per week (Tuesday through Thursday, in office)

POSITION SUMMARY:

Reporting to the Controller, the Staff Accountant is responsible for performing a broad range of accounting and financial support duties. This includes processing accounts payable, recording accounts receivable and revenue, preparing journal entries, reconciling accounts, supporting month- and year-end close, and managing deposits. This position requires strong analytical skills, attention to detail, and the ability to collaborate effectively across departments.

RESPONSIBILITIES:

• Process accounts payable and maintain accurate vendor documentation.
• Record and review credit card transactions, ensuring valid and complete supporting documentation.
• Assist with recording revenue and accounts receivable transactions.
• Deposit and record paper checks accurately and timely.
• Prepare and record day-to-day, monthly, and adjusting journal entries.
• Perform detailed and complex financial analyses as requested.
• Reconcile balance sheet accounts including payables, receivables, prepaids, fixed assets, and other key accounts.
• Communicate with vendors regarding payment issues, credits, and account discrepancies.
• Collaborate with membership and other internal departments to resolve revenue and receivable inquiries.
• Assist with month-end and year-end close processes, including preparing audit schedules and supporting the IRS Form 990 preparation.
• Maintain organized digital files and documentation for audit readiness.
• Prepare year-end tax documents for vendors (e.g., 1099s)
• Ensure the general ledger, AP, and AR processes follow GAAP and internal policies.
• Assist with implementing, monitoring, and improving internal financial controls and procedures.
• Ensure compliance with organizational financial policies and external reporting requirements.
• Support system enhancements, workflow improvements, and data clean-up initiatives.
• Assist with special projects, reporting needs, and ad hoc analyses.
• Perform other duties as assigned.

QUALIFICATIONS:

The qualifications, skills, attributes, and experience for this role include, but are not limited to, the following:

Education

• Bachelor’s degree in accounting, finance, business, economics, or related field.

Experience

• Minimum of 3 years of accounting experience; nonprofit/association experience preferred but not required.
• Experience with month-end close, reconciliations, and audit support strongly preferred.
• Experience with Sage Intacct (required), Bill.com (required), Martus Solutions, and Salesforce preferred.

Knowledge, Skills, and Abilities

• Strong understanding of Generally Accepted Accounting Principles (GAAP)
• Advanced Microsoft Excel skills and proficiency in Outlook
• Strong written and verbal communication skills
• Ability to communicate effectively with staff at all levels, members, and external partners.
• Exceptional organizational, analytical, and problem-solving skills
• Strong attention to detail and accuracy
• Customer-service orientation when working with internal and external stakeholders.

Ability to:

• Manage multiple priorities and deliverables in a fast-paced, dynamic environment.
• Meet deadlines consistently and reprioritize tasks as needed.
• Work effectively in a hybrid environment using Teams, Zoom, and other collaboration tools.
• Process sensitive information with the highest level of professionalism and confidentiality.
• Build collaborative working relationships with staff, members, and external auditors.
• Contribute positively to a team-oriented environment.