What are the responsibilities and job description for the Events Coordinator position at National Assoc of Counties?
About the Position: This position is responsible for planning, logistical, and administrative support for NACo’s conferences and events, including leading logistics for multiple small events and supporting large-scale conferences. This role contributes to NACo’s goals by ensuring well-executed events and reports to the Director of Conferences.
Responsibilities:
- Coordinate logistics for NACo’s major conferences, including website updates, mobile app management, and session information accuracy
- Coordinate audio/visual and room set needs, including pre-event planning
- and on-site verification
- Support planning and execution of offsite events, receptions, and mobile tours
- Assist with vendor coordination including transportation, security, décor, and related services
- Support staff housing, volunteer coordination, and on-site conference operations
- Serve as primary or secondary lead for small events, including logistics, vendor coordination, and attendee experience
- Track event-related tasks, documentation, and expenses, including invoices and internal systems
- Other Duties as assigned
Qualifications:
• Bachelor’s degree preferred
• 2–7 years of meeting planning or event coordination experience
• Experience supporting association or nonprofit events
• CMP, CAE, or PMP certification a plus
• Strong organizational, communication, and vendor coordination skills
Preferred Attributes:
• Experience working with elected officials or in a government-related environment
• Proficiency with Microsoft Office Suite (Teams, Planner, SharePoint, OneDrive)
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Strong attention to detail and team collaboration skills
• Experience with Airtable a plus
Location and Travel:
This position is based in DC and eligible for a hybrid work schedule. It will require travel for NACo conferences and events 5-8 times annually.
• Salary Range: $65,000-$70,000 commensurate with experience
Salary : $65,000 - $70,000